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Executive Administrative Coordinator

2 months ago

Orlando, Florida, United States FEDSYNC Full time
Job Overview

FedSync is committed to upholding values such as Accountability, Integrity, Teamwork, Value, Innovation, and Quality. Our aim is to collaborate with pioneering thinkers and innovative personalities to provide solutions that anticipate future challenges. We strive to equip federal organizations with innovative and effective tools and personnel to navigate tomorrow's complexities.

Role Responsibilities

The selected candidate will deliver comprehensive administrative support to the executive staff and the Administrative Office, managing essential office functions including budgeting, personnel records, and payroll to ensure smooth daily operations and responsive service delivery.

  • Independently manage projects that require research and the creation of presentation materials using various Microsoft Office tools, including Outlook, Excel, Word, PowerPoint, SharePoint, and Teams.
  • Support staff across multiple supervisory levels, including managerial roles, playing a crucial part in shaping organizational policies and programs.
  • Act as a professional office representative, executing routine office procedures autonomously while providing policy guidance to managers and support staff.
  • Handle a variety of tasks such as managing visitor interactions, phone communications, calendar maintenance, travel coordination, file management, and meeting logistics.
  • Provide administrative assistance to executive personnel and legal teams, ensuring efficient office management and project support.
  • Facilitate the work of the office in administrative, clerical, and secretarial functions, collaborating closely with the NASA Administrative Specialist.
  • Assist the Directorate Executive staff with various projects, programs, or events as needed.
  • Demonstrate strong planning and organizational skills to enhance office operations and recommend improvements in administrative processes.
  • Exhibit effective communication skills, both verbal and written, to engage with internal and external stakeholders.
  • Manage time effectively, prioritizing tasks and meeting deadlines while maintaining attention to detail.
  • Support Systems Engineering and Technical Interchange coordination, including documentation management and meeting facilitation.
  • Address employee relations issues and provide guidance to resolve administrative challenges.
  • Prepare various documents, including briefing charts and correspondence, while ensuring compliance with policies regarding sensitive information.
  • Maintain a customer-service-oriented approach, fostering positive interactions with clients and stakeholders.
  • Oversee the management of daily staff calendars, ensuring efficient scheduling and time management.
  • Utilize formal procedures to track coordination of work performed within and outside the office.
  • Perform additional duties as assigned by management.
Qualifications
  • Must be a U.S. citizen.
  • High School diploma or equivalent professional experience of at least 6 years.
  • Proficiency in Facilities Management and media credentialing systems.
  • Strong background in administrative support with a focus on policy implementation and communication.
  • Ability to respond effectively to inquiries from various stakeholders, including federal agencies and international organizations.
  • Demonstrated skills in teamwork and organizational coordination.

FedSync is an Equal Opportunity Employer and does not discriminate based on race, color, religion, sex, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, or any other non-merit factor.