Development Associate, Events Coordinator

4 weeks ago

New York, New York, United States Children's Aid Full time
Job Title: Development Associate, Events Coordinator

Children's Aid is seeking a highly motivated and organized Development Associate, Events Coordinator to support the planning and execution of fundraising events and activities. The successful candidate will have excellent communication and interpersonal skills, with the ability to work independently and as part of a team.

Key Responsibilities:
  • Assist in planning and executing development fundraising events and activities
  • Draft and manage direct mail and solicitation pieces for event mailings and donor cultivation
  • Manage and track team follow-up phone calls post-solicitation letter for invitation mailings
  • Coordinate, train, and manage staff and volunteers for event days
  • Drive planning and execution of one cultivation or stewardship event each year, meeting or exceeding outlined agency goals
  • Lead and oversee the solicitation, collection, and execution of silent and live auctions, raffle prizes, and gift bags for all events
  • Collaborate with the Director of Events to develop and draft digital communications, including social media posts, and manage calendar of web-based and social media related campaigns
  • Develop internal and external communications, presentations, and letters for donors, events committees, and agency leadership
  • Develop and cultivate relationships with a small pool of donors, sponsors, and vendors including active solicitation and stewardship
  • Manage all billing and invoicing for donors and vendors for the Events team
  • Assist in record keeping for each fundraising campaign
  • Manage photo uploading and tagging for Events into organization's photo sharing platform
  • Build, maintain, prepare, and analyze benefit-related trackers and reports in and out of Raiser's Edge related to fundraising, event donor activity, timelines, printing and collateral, attendance, etc.
  • Work closely with Development and other organization departments
  • Perform additional assignments and donor- or event-related tasks, as necessary
Requirements:
  • Bachelor's degree required
  • Ability to motivate and to take initiative as a self-starter, with the ability to work independently and with a team
  • Must have excellent writing, interpersonal communication, relationship building, and presentation skills
  • Superb time management, attention to detail, and organizational skills with the ability to manage multiple projects with competing deadlines
  • Strong customer service skills with proven follow up and follow through capabilities
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook)
  • Ability to work a flexible schedule based on event needs, including nights and some weekends leading up to an event
  • High level of ethical standard with the ability to represent the organization professionally and responsibly
Preferred Skills and Competencies:
  • Experience in organizing and executing successful events
  • Experience with CRM or fundraising database management such as Raiser's Edge or Salesforce
  • Professional experience with drafting social media communications for platforms such as Facebook, Instagram, X, and LinkedIn
  • Experience with Canva or InDesign
Equal Employment Opportunity Statement:

Children's Aid is an equal opportunity employer and welcomes applications from diverse candidates. We are committed to creating an inclusive and respectful work environment that values diversity and promotes equal opportunities for all employees and applicants.

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