Administrative Coordinator

6 days ago


Detroit, Michigan, United States Wayne State University Full time

Job Summary

Wayne State University is seeking an experienced Administrative Assistant I to join its team. As a key member of the university's staff, you will provide administrative support to professional, administrative, and management personnel, coordinating personnel, financial, and administrative activities to support established operational goals and services.

Key Responsibilities

  • Provide administrative support to professional, administrative, and management personnel, including coordinating personnel, financial, and administrative activities.
  • Assist in the planning, development, and administration of unit operating budgets, reconciling detailed general, restricted, designated, and auxiliary accounts, and preparing related statistical reports, analyses, and summaries.
  • Coordinate the collection, preparation, and processing of non-academic and academic personnel and payroll actions, establishing and monitoring related record-keeping systems.
  • Supervise non-exempt full-time clerical/technical, part-time temporary student, college work study, and technician support staff, interviewing and recommending employment, discipline, and evaluation of full-time and temporary support staff.
  • Coordinate the use of facilities, services, and equipment, including space leasing, subcontracting arrangements, and initiating requests for services such as building or equipment maintenance, and printing/duplicating services.
  • Serve as an information source to faculty, staff, students, and the general public, answering questions, providing information, and resolving routine problems regarding operations and services.
  • Participate in and coordinate the preparation and completion of special projects and studies, collecting and gathering statistical data for reporting purposes.

Requirements

  • Graduation from an accredited college or university or an equivalent combination of education and/or experience preferred.
  • Some knowledge of and experience with university academic and/or non-academic personnel processing procedures and practices.
  • Some knowledge of accounting principles and bookkeeping procedures and applications.
  • Ability to communicate effectively with others.
  • Ability to work under pressure and meet established deadlines.
  • Some supervisory experience preferred.

Working Conditions

This position is covered under the collective bargaining agreement between WSU and the WSU Chapter of the American Association of University Professors, which contains and settles all matters with respect to wages, benefits, hours, and other terms and conditions of employment.



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