Administrative Assistant II

2 months ago

Detroit, Michigan, United States Wayne State University Full time

Administrative Assistant II - CLAS, Dean's Office

Wayne State University is searching for an experiencedAdministrative Assistant II - CLAS, Dean's Officeat its Detroit campus location.

Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.

Essential functions (job duties):

Plan and perform financial personnel, facilities and administrative activities to ensure operational activities are conducted responsibly and within established guidelines for a medium size department within a School, College, Division or Center/Institute of the University. Position duties required the application of highly specialized skills which can be acquired through a combination of job-related training and considerable on-the-job experience.

Monitor and reconcile detailed budgets for several general fund, designated, and restricted accounts. Review and verify budget revisions and expenditures. Prepare budget projections and plans and complete statistical reports on activities to keep administrative head apprised of financial status and operational activities of department.

Review and initiate non-academic and academic personnel forms and paperwork. Prepare, maintain and process personnel and payroll actions and records. Assure adequate staffing levels and regular payroll payments are attained. May possess signatory authority for unit.

Interview, select and evaluate non-exempt and temporary part-time support staff. Supervise, train and instruct them on methods and procedures. Provide direction to department employees on methods and procedures. Monitor workflow and staffing levels.

Plan and coordinate use of facilities which includes requests for building maintenance and repair services. Evaluate and maintain equipment inventory. Oversee departmental facilities and coordinate space inventory for department.

Conduct monitor and coordinate special projects as assigned. Prepare a wide array of statistical and administrative reports, summaries and questionnaires regarding department activities.

Represent the department and serve as liaison to outside individuals, professional groups and administrators to interpret administrative procedures and policies and to disseminate information on department activities.

Perform related work as assigned.

Unique duties:

This level requires highly specialized non-theoretical skills coupled with an in-depth understanding of program activities to assume responsibility for the administrative functioning of a medium size department in the University. Work activities demand the application of many procedures to differing situations and offer the incumbent latitude in determining the sequence in which these procedures should be applied. Situations may also require the search for new applications of procedures and the establishment of new priorities. Work assignments are somewhat complex and require an understanding of a specific discipline, such as accounting or business administration. Incumbents provide instruction and guidance to students, staff and the general public on the department's functioning and provide supervision to non-exempt department staff. Supervision, guidance and assistance is provided to department staff on administrative policies, procedures and functioning. Work assignments are performed independently and under the direction of an academic or administrative head, e.g. Dean, Director, Chairman, Program/Project Director or Manager. This classification is typically located in a department, School, College, Division, Center or Institute.

Qualifications:

Graduation from an accredited college or university supplemented by coursework in business administration, accounting or related field and/or an equivalent combination of education and/or experience.

Reasonable knowledge of accounting principles and bookkeeping procedures and applications.

Reasonable knowledge and experience with University academic and/or non-academic personnel processing procedures and practices.

Some knowledge of University administrative systems, including FMS/BAR, HRMS, PPS, GBS, and ATS.

Some knowledge of and experience with PC and computer based applications and local area network technologies.

Reasonable knowledge of and experience with University policies and procedures.

Some supervisory experience required.

Ability to communicate effectively with others.

Strong analytic and problem solving skills.

Ability to establish and meet deadlines, work under extreme pressure and function independently.

Typically, incumbents have held staff support positions, e.g. Administrative Assistant, Accounting Specialist, Personnel Specialist, etc.

School/College/Division:

H12 - College of Liberal Arts & Science

Primary department:

H1202 - CLAS Dean's Office

Employment type:

  • Regular Employee
  • Job type: Full Time
  • Job category: Staff/Administrative

Funding/salary information:

  • Compensation type: Annual Salary
  • Salary minimum: $47,866
  • Salary hire maximum: $57,441

Working conditions:

This position is covered under the collective bargaining agreement between WSU and the WSU Chapter of the American Association of University Professors, which contains and settles all matters with respect to wages, benefits, hours and other terms and conditions of employment.

Job openings:

  • Number of openings: 1

Background check requirements:

University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required.

Equal employment opportunity statement:

Wayne State University provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. The university encourages applications from women, people of color and other underrepresented people. Wayne State is an affirmative action/equal opportunity employer.


  • Echocardiography Administrative Coordinator

    5 days ago

    Detroit, Michigan, United States Tenet Healthcare Full time

    Position Overview: As an integral part of the healthcare team, the Admin Secretary II for Echocardiography plays a crucial role in ensuring the smooth operation of cardiac services. This position involves a variety of administrative tasks that support the efficient functioning of the department.Key Responsibilities: 1. Provide comprehensive administrative...

  • Administrative Assistant III

    4 weeks ago

    Detroit, Michigan, United States Wayne State University Full time

    Administrative Assistant III - CMLLCWayne State University is searching for an experiencedAdministrative Assistant III - CMLLCat its Detroit campus location.Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted...

  • Administrative Assistant IV, Division of Research

    2 weeks ago

    Detroit, Michigan, United States Wayne State University Full time

    Administrative Assistant IV, Division of Research Wayne State University is searching for an experiencedAdministrative Assistant IV, Division of Researchat its Detroit campus location. Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality...

  • Patient Access Representative II Contingent Days

    4 weeks ago

    Detroit, Michigan, United States Tenet Healthcare Full time

    Patient Access Representative II Contingent Days Description : DMC Rehabilitation Institute of Michigan is one of the nation's largest hospitals specializing in rehabilitation medicine and research. RIM is known for its clinical expertise in spinal cord injury, brain injury, stroke, amputee, orthopedics and catastrophic injury care. The Institute...

  • Patient Access Representative II FT Days

    1 month ago

    Detroit, Michigan, United States Tenet Healthcare Full time

    Patient Access Representative II FT Days Description : DMC Rehabilitation Institute of Michigan is one of the nation's largest hospitals specializing in rehabilitation medicine and research. RIM is known for its clinical expertise in spinal cord injury, brain injury, stroke, amputee, orthopedics and catastrophic injury care. The Institute houses...

  • Admin Secretary II Echocardiography FT Days

    2 weeks ago

    Detroit, Michigan, United States Tenet Healthcare Full time

    Admin Secretary II Echocardiography FT Days Description : DMC Sinai-Grace Hospital is DMC's largest hospital, offering a comprehensive heart center, cancer care, gerontology, emergency medicine, obstetrics/gynecology and cosmetic services. Sinai-Grace's joint replacement program features a revolutionary minimally invasive knee and hip replacement...

  • Oncology Care Associate II

    1 month ago

    Detroit, Michigan, United States McLaren Health Care Full time

    $5,000 SIGN ON BONUSDepartment:Surgical OncologyDaily Work Times:7p-7:30aShift: DaysScheduled Bi-Weekly Hours:72Benefits: 403(b) Dental insurance Health insurance Paid time off Vision insurance Position Summary:The Oncology Care Associate II is a member of the patient care delivery team with primary responsibilities for technical, multi-skilled direct...

  • University Counselor I/II

    1 month ago

    Detroit, Michigan, United States Wayne State University Full time

    University Counselor I/IIWayne State University is searching for an experiencedUniversity Counselor I/IIat its Detroit campus location.Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence,...

  • Oncology Patient Care Technician II

    5 days ago

    Detroit, Michigan, United States McLaren Health Care Full time

    Sign-On Bonus: $5,000Department:Intensive Care UnitWork Schedule:7 PM - 7:30 AMShift:NightsBi-Weekly Hours:72Employee Benefits:- 403(b) Retirement Plan- Dental Insurance- Health Insurance- Paid Time Off- Vision InsurancePosition Overview:The Oncology Patient Care Technician II plays a vital role within the patient care delivery team, focusing on both direct...

  • Nurse Extern II PICU Contingent Rotating Shift

    3 weeks ago

    Detroit, Michigan, United States Tenet Healthcare Full time

    Nurse Extern II PICU Contingent Rotating Shift Description : Children's Hospital of Michigan is an international leader in pediatric and adolescent medicine. Surgical services include general, thoracic, reconstructive and cardiovascular. Imaging technology designed specifically for children provides advanced diagnostic services including Positron...

  • industrial electrician ii

    2 months ago

    Detroit, Michigan, United States EES Coke Battery, LLC Full time

    Industrial Electrician II (EES Coke Battery)Location: River Rouge, MI, USCompany: DTE Coke Operations, LLCJob ID: 12839::: {dir="auto"} :::EES Coke Operations is a facility in River Rouge, MI on Zug Island. The plant produces coke from various types of coal blends and is then used as fuel in the blast furnaces at the steel mill. This is not a position with...

  • Administrative Coordinator

    1 day ago

    Detroit, Michigan, United States Wayne State University Full time

    Administrative Assistant I - CSD Opportunity at Wayne State UniversityWayne State University is seeking a highly skilled Administrative Assistant I - CSD to join its team at the Detroit campus location. As a premier, public, urban research university, Wayne State University offers students a high-quality education and a dynamic work environment.Key...

  • Administrative Coordinator

    4 days ago

    Detroit, Michigan, United States Percepta House Full time

    Job OverviewPosition Title: Administrative CoordinatorCompany: Percepta HousePosition Summary: The Administrative Coordinator plays a pivotal role in managing the daily functions of our office environment. This position encompasses a variety of administrative responsibilities aimed at enhancing office productivity, providing support to team members, and...

  • Systems Analyst II

    3 weeks ago

    Detroit, Michigan, United States Blue Cross Blue Shield of Michigan Full time

    Blue Cross Blue Shield of Michigan (BCBSM) has an exciting Systems Analyst II opportunity available within the Information Technology Servicing and Operations Support group. About the Role In this Systems Analyst II role, you will plan, test, implement, and validate IT system solutions that improve business efficiency and productivity as well as support...

  • Quality/Risk Specialist II

    2 months ago

    Detroit, Michigan, United States Henry Ford Health System Full time

    GENERAL SUMMARY: Under minimal direction, the Quality/Risk Specialist (QRS) II supports the effective surveillance, analysis, and prevention of events which may injure patients, lead to malpractice claims, and cause loss to the health care system. The QRS II collaborates with multidisciplinary health care teams to reduce and prevent adverse medical outcomes,...

  • Nurse Extern II Pediatric Infant Toddler Med Surg Unit Contingent Days

    1 month ago

    Detroit, Michigan, United States Tenet Healthcare Full time

    Nurse Extern II Pediatric Infant Toddler Med Surg Unit Contingent Days Description : Children's Hospital of Michigan is an international leader in pediatric and adolescent medicine. Surgical services include general, thoracic, reconstructive and cardiovascular. Imaging technology designed specifically for children provides advanced diagnostic...

  • HIM Associate II

    4 weeks ago

    Detroit, Michigan, United States R1 RCM Full time

    R1 is the leading provider of technology-driven solutions that transform the patient experience and financial performance of hospitals, health systems and medical groups. We are the one company that combines the deep expertise of a global workforce of revenue cycle professionals with the industry's most advanced technology platform, encompassing...

  • Commercial RM II

    3 weeks ago

    Detroit, Michigan, United States Fifth Third Bank, N.A. Full time

    Make banking a Fifth Third betterWe connect great people to great opportunities. Are you ready to take the next step? Discover a career in banking at Fifth Third Bank. GENERAL FUNCTION: Responsible for profitable business development and monitor the quality of an existing portfolio of companies with annual gross sales of at least $10 Million within a...

  • Administrative Officer

    2 weeks ago

    Detroit, Michigan, United States Veterans Affairs, Veterans Health Administration Full time

    Summary Medicine Service Office provides administrative support to all Specialty Care areas. It is a Veteran Centric way for the medical center to facilitate personnel management, business operations, financial management, quality assurance, facilities management, and a variety of related administrative matters in support of an extremely large and complex...

  • Quality Engineer II

    1 month ago

    Detroit, Michigan, United States Getinge Full time

    With a passion for life Join our diverse teams of passionate people and a career that allows you to develop both personally and professionally. At Getinge we exist to make life-saving technology accessible for more people. To make a true difference for our customers – and to save more lives, we need team players, forward thinkers, and game changers. Are...