Administrative Support Specialist

3 hours ago


Concord, California, United States The John Stewart Company Full time
Job Summary

The John Stewart Company is seeking a highly organized and detail-oriented Administrative Assistant to support the overall operation of our facility. As a key member of our team, you will be responsible for providing administrative support, conducting interviews, and maintaining accurate records.

Key Responsibilities
  • Provide administrative support, including filing, copying, faxing, scanning, and mailings
  • Conduct interviews for annual re-certification and complete related documents
  • Receive and prepare work orders and maintain tracking logs
  • Utilize property management software and waiting list programs
  • Create and update spreadsheets, fliers, reports, and other documents as requested
  • Manage schedules, set up appointments, and reminders
  • Complete data entry and projects in a timely and accurate manner
Requirements
  • Proficient in Microsoft Word, Excel, PowerPoint, and Outlook
  • Excellent communication skills in English
  • Minimum of 2 years of administrative assistance experience
  • Professional demeanor and ability to adapt to last-minute changes
  • Highly organized with the ability to prioritize to meet deadlines
Benefits
  • Medical, dental, and vision care; preventative medical care paid at 100%
  • Vacation leave of up to ten days per year in the first year
  • Up to 72 hours of sick time per year
  • Flexible Spending Accounts for Health Care and Dependent Care
  • Company-paid Life AD&D Long Term Disability
  • Free, confidential counseling through our Employee Assistance Program
  • Commuter benefit program
  • Discounts for AT&T and ClassPass
  • $50 annual Wellness Reimbursement
  • Matching 401(K) Retirement Savings Plan of up to 2% of your compensation


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