Accounts Payable Specialist

1 week ago

Cherry Hill, New Jersey, United States LASSONDE PAPPAS AND CO INC Full time
Job Overview

Lassonde Pappas & Co. stands as a prominent player in the beverage manufacturing sector, emphasizing the importance of our team members, customers, and consumer satisfaction. Our commitment to our community roots and core values is unwavering. Since our inception in 1942, we have been dedicated to delivering quality products nationwide.

To achieve excellence for our customers, we prioritize assembling a top-tier team by fostering an inclusive atmosphere within our diverse workforce. If you are driven by customer satisfaction, reliability, and a commitment to continuous improvement, we encourage you to consider this opportunity.

We are dedicated to the overall wellbeing of our employees. Our comprehensive benefits program includes medical, dental, and vision coverage options, opportunities for professional growth and development, along with 401-K, Life & Disability Insurance, Paid Time Off, Tuition Reimbursement, Health Fairs, Gym Membership Discounts, and much more.

POSITION SUMMARY

The Accounts Payable Analyst will report to the Associate Manager of Accounts Payable and will be an integral part of our finance team. This role is essential for the daily operations of the accounts payable function. The ideal candidate should hold a bachelor's degree in a business-related discipline and possess 2-3+ years of relevant administrative experience.

Key Responsibilities include:

  • Managing accounting tasks related to processing accounts payable and maintaining vendor relationships.

Specific duties encompass:

  1. Maintaining and reconciling the accounts payable ledger to verify charges and ensure accurate and timely processing of AP invoices.
  2. Executing payment runs for checks and electronic funds transfers.
  3. Recording transactions in journals, ledgers, and other financial records.
  4. Investigating and resolving discrepancies related to invoices and un-vouchered receipts.
  5. Communicating with vendors and internal clients to address inquiries.
  6. Generating monthly reports and supporting the month-end closing process.
  7. Preparing invoices for document retention systems and managing the imaging of documents to preserve vendor records.
  • Utilizing accounts payable data, key performance indicators, and existing processes to identify trends, inefficiencies, and opportunities for enhancements, automation, or cost reductions.
  • Addressing and researching accounts payable issues, including system-related challenges.
  • Engaging with vendors and internal clients to resolve billing and payment discrepancies, minimizing the number of invoices on hold.
  • Providing assistance during quarterly reviews and year-end audits.
  • Analyzing accounts payable transactions to ensure adherence to internal controls and accounting policies, while complying with relevant financial regulations.
  • Enhancing job knowledge through educational opportunities and professional literature.
  • Performing additional related duties as assigned.

EDUCATION AND EXPERIENCE

Minimum Required Qualifications:

  • 2 to 3 years of relevant work experience.
  • Exceptional written and verbal communication skills, along with strong interpersonal abilities.
  • Proficiency in Microsoft Office Suite, especially Excel.
  • Familiarity with technology as a communication and efficiency tool is preferred.
  • Highly detail-oriented and organized.
  • Ability to work independently, prioritize tasks, and meet deadlines.
  • A motivated, service-oriented individual with a strong desire to succeed.
  • Capacity to collaborate effectively with employees at all levels, management, and external agencies.

Additional Preferred Qualifications:

  • Bachelor's degree in accounting, finance, mathematics, or a related field.
  • Experience in the consumer products manufacturing sector, particularly in food and beverage.
  • Demonstrated organizational skills.
  • Ability to mentor and guide others.
  • Consultative, influential, strategic thinking, and problem-solving capabilities.

PHYSICAL REQUIREMENTS & WORKING CONDITIONS

This role necessitates sufficient physical ability to operate in a standard office environment, including driving and occasional fieldwork.

FREQUENT: Sitting, neck flexion, fine finger dexterity, light to moderate finger pressure for extended periods of keyboard and mouse use, walking, standing, bending, and twisting.

OCCASIONAL: Squatting, kneeling, reaching above shoulder height, moderate grasping, lifting objects weighing 20-35 lbs., and transporting items up to 50 feet.

VISION: Ability to see within the normal visual range, with or without correction.

HEARING: Ability to hear within the normal audio range, with or without correction.

This job description is not exhaustive and may include additional responsibilities as required. Reasonable accommodations may be made to enable individuals to perform essential job functions.

Lassonde Pappas & Co., Inc. is an equal opportunity employer, prohibiting discrimination and harassment of any kind based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by law.

This policy applies to all employment terms and conditions, including recruitment, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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