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Clerical Associate III

2 months ago

New York, New York, United States City of New York Full time
Job Summary

The City of New York is seeking a highly organized and detail-oriented Clerical Associate III to join our team in the Office of Fiscal Operations. As a Vendor Payment Clerk, you will play a critical role in ensuring the accurate and timely payment of invoices from vendors and HRA program areas.

Key Responsibilities
  • Receive and log invoices from outside vendors and HRA program areas
  • Maintain accurate records and ensure payment requests from vendors are correct
  • Perform data entry functions using the Financial Management System (FMS) to create payment vouchers
  • Review vendor invoices for mathematical accuracy and proper authorizing signatures
  • Ensure quantities certified as received match quantities billed
  • Make recommendations for disallowances to the supervisor in cases where quantities do not match
  • Data entry of data deposits, payments, and vouchers to vendors
Requirements
  • Four-year high school diploma or its equivalent approved by a State's department of education or a recognized accrediting organization
  • One year of satisfactory clerical experience
  • Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute
Work Environment

The successful candidate will work in a fast-paced office environment, Monday through Friday, 9 am to 5 pm. The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment.