Executive Administrative Assistant to CEO

2 weeks ago

California, United States OSI Engineering Full time
Executive Administrative Assistant Opportunity

OSI Engineering is seeking a highly organized and detail-oriented Executive Administrative Assistant to provide comprehensive support to our CEO. This role requires a proactive approach, strong communication skills, and a commitment to confidentiality.

Key Responsibilities:
  • Manage and maintain executive calendars, ensuring seamless scheduling and coordination
  • Coordinate travel arrangements, including flights, accommodations, and itineraries, to ensure smooth business operations
  • Process expense reports and reconcile accounts, maintaining accurate financial records
  • Organize and maintain electronic files, ensuring secure and efficient access to critical information
  • Prepare and edit documents, presentations, and reports, showcasing exceptional writing and communication skills
  • Establish and maintain effective communication with clients, vendors, and internal stakeholders, fostering strong relationships and trust
  • Handle incoming and outgoing correspondence, including emails, letters, and phone calls, with professionalism and discretion
  • Contribute to DEI initiatives and serve as a company representative within the community, promoting diversity, equity, and inclusion
Requirements:
  • 3-5 years of experience as an Executive Administrative Assistant, with a proven track record of success
  • Proven ability to handle a high volume of work and prioritize tasks effectively, ensuring timely completion and high-quality results
  • Excellent written and verbal communication skills, with the ability to adapt to diverse communication styles and needs
  • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Teams, and other relevant software, with a willingness to learn and adapt to new tools and technologies
  • Experience with applicant tracking systems (ATS) is preferred, but not required
  • Ability to travel every six months for company events, with a flexible and adaptable approach to business travel
  • Passion for diversity, equity, and inclusion, with a commitment to promoting and celebrating diversity within the workplace

OSI Engineering is an equal-opportunity employer, committed to creating an inclusive environment for all employees. We celebrate diversity and do not discriminate based on race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or any other protected category under applicable law. All qualified applicants will receive consideration for employment without regard to any protected characteristic.

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