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Office Coordinator

2 months ago

Boston, Massachusetts, United States Ultimate Staffing Services Full time
Job Overview

Position Title: Office Coordinator

Position Summary: The Office Coordinator plays a vital role in providing comprehensive administrative support to ensure the smooth functioning of the office environment. This position encompasses a variety of responsibilities, including managing appointments, organizing documentation, and facilitating effective communication among team members and external stakeholders.

Core Responsibilities:

  • Office Administration: Systematically organize and maintain office documentation, records, and supplies. Ensure a clean and efficient office space.
  • Appointment Management: Oversee calendars, arrange meetings, and coordinate travel logistics as necessary.
  • Communication Facilitation: Serve as a point of contact between management and staff or clients. Manage incoming communications, including phone calls and emails.
  • Document Creation: Generate reports, presentations, and various documents. Assist in drafting and reviewing communication materials.
  • Client Interaction: Welcome visitors and clients, providing necessary information and assistance. Address inquiries and resolve issues professionally.
  • Data Management: Enter and maintain data in various systems or databases, ensuring records are accurate and current.
  • Event Planning: Support the planning and execution of company events, meetings, and other activities.
  • Administrative Assistance: Aid in various administrative tasks such as filing, faxing, and photocopying. Provide support for basic bookkeeping and accounting tasks as needed.

Qualifications:

  • Education: High school diploma or equivalent; additional training as an administrative assistant or secretary is advantageous.
  • Experience: Demonstrated experience in an administrative support role is preferred.
  • Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiar with office equipment (e.g., fax machines, copiers). Strong organizational and multitasking abilities. Excellent written and verbal communication skills.
  • Personal Attributes: Detail-oriented, proactive, and capable of handling confidential information with care.

Work Environment:

  • This is a full-time position with standard office hours.
  • Occasional overtime may be necessary.

Additional Information:

  • Opportunities for professional development and career advancement are available.
  • Benefits may include health insurance, retirement plans, and paid time off.

All qualified candidates will be considered for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws.