Administrative Support Specialist

4 weeks ago


Orlando, Florida, United States American Pools & Spas Full time
Job Summary

The Office Assistant will perform various routine clerical duties to support the organization's daily operations.

This role is ideal for individuals who possess excellent organizational skills, attention to detail, and the ability to multitask effectively.

The successful candidate will be responsible for performing a range of administrative tasks, including data entry, filing, and record-keeping.

Additionally, the Office Assistant will provide exceptional customer service, respond to phone calls and emails, and maintain accurate and up-to-date records.

Key Responsibilities:

  • Perform various clerical duties, including typing, filing, and completion of simple forms.
  • Operate office machines, including copiers, scanners, phone and voicemail systems, personal computers, and other standard office equipment.
  • Answer phones, direct calls to appropriate individuals, and prepare messages.
  • Copies, sorts, and files records related to office activities, business transactions, and other matters.
  • Prepare letters, memos, forms, and reports according to written or verbal instructions.
  • Maintain filing systems either manually or electronically.
  • Manage calendars and schedules appointments.
  • Perform other related duties as assigned.

Requirements:

  • Ability to type at least 45 words per minute.
  • Excellent verbal and written communication skills.
  • Excellent interpersonal and customer service skills.
  • Excellent organizational skills and attention to detail.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Proficient with Microsoft Office Suite or related software.
  • High school diploma or equivalent required.
  • Clerical experience preferred.

Physical Requirements:

  • Prolonged periods sitting at a desk and working on a computer.
  • Must be able to lift up to 15 pounds at times.

At American Pools and Spas, we value our employees and subcontractors as part of our family. We strive to maintain exceptional customer service while building quality swimming pools. Our values include integrity, family, quality and innovation, and ownership.



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