Administrative Support Specialist

4 weeks ago


Orlando, Florida, United States UIC Government Services and the Bowhead Family of Companies Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at UIC Government Services and the Bowhead Family of Companies. As a key member of our team, you will provide administrative support to our staff, ensuring the smooth operation of our office.

Key Responsibilities:

  • Maintain and organize files, both physical and electronic
  • Manage mail and correspondence, including paper and electronic correspondence and packages
  • Receive, open, date stamp, sort, and distribute in-bound mail
  • Interfile correspondence in case files
  • Shelve and re-shelve files as necessary
  • Utilize the RAILS automated file system to locate files and for internal and external file transfers
  • Assist with Freedom of Information Act (FOIA) requests
  • Route or file materials that concern legal or specialized matters
  • Comply with ICE and NARA document retention standardization policy and procedures
  • Enter and upload data into PLAnet, including receipt of motions, notices of appeal, briefing schedules, and court decisions

Requirements:

  • High school diploma or equivalent required
  • Minimum of one year experience in an administrative office environment required
  • Extensive computer/PC knowledge, including spreadsheet software, word processing software, and knowledge of MS Office Suite
  • Ability to successfully pass a federal background investigation and pre-employment drug screen

Physical Demands:

  • Ability to lift up to 35 pounds
  • Ability to stand and walk for prolonged periods
  • Ability to twist, bend, and squat periodically

Security Clearance:

Must be able to obtain a security clearance at the DHS ICE T2 level.



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