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Records Management and Office Services Coordinator
2 months ago
Position Overview:
The office is in search of a Records Management and Office Services Coordinator with a background in legal environments. This role encompasses essential daily functions associated with the organization, upkeep, storage, and safeguarding of files. The successful candidate will undertake operational and hospitality tasks under general oversight, which includes duties such as copying, scanning, document production, supply ordering, and providing reception and hospitality support to the office.
The responsibilities include, but are not limited to:
- Creation, labeling, tracking, storage, and cleansing of both electronic and physical files in alignment with firm policies and procedures.
- Data entry, scanning, electronic data transfers, and hard copy filing.
- Effective communication with firm personnel regarding records management.
- Providing facilities support, including local deliveries.
About the Firm:
Lewis Brisbois operates in over 40 legal specialties and numerous sub-specialties. Our attorneys possess extensive knowledge and experience, allowing us to address our clients' unique needs effectively. By fostering collaboration among our practice groups, we deliver a comprehensive range of legal services, ensuring continuity of representation across various disciplines. Our longstanding relationships with corporate and institutional clients are built on our ability to provide extensive service on a national scale.
With a network of over 50 offices nationwide, our attorneys reflect the diverse communities they serve. The culture at Lewis Brisbois promotes a varied group of professionals dedicated to advocating for the best interests of our clients, communities, and the legal profession. We actively support diversity through ongoing partnerships with minority and women-owned businesses.
Compensation and Benefits:
We offer competitive compensation along with a comprehensive benefits package that includes medical, dental, vision, life insurance, and a 401k plan with employer contributions. Additionally, we provide sick and vacation time, as well as exceptional opportunities for professional growth and advancement within a collaborative team environment.
Qualifications:
- Minimum high school diploma or equivalent.
- Basic computer proficiency (MS Office, Outlook) and familiarity with office equipment such as scanners and printers.
- Strong attention to detail and the ability to follow instructions accurately.
- Effective communication skills in a professional context.
- Critical thinking abilities and sound judgment to prioritize tasks and escalate concerns appropriately.
- Physical capability to maneuver carts and lift boxes weighing up to 20 lbs, with reasonable accommodations available for qualified individuals with disabilities.
- Experience in data entry, records management, and/or handling legal documents.
- Ability to retrieve and process filed documents from court filing systems.
- Intermediate computer skills, including familiarity with PDF management and Document Management Systems.
Note: The firm is not accepting submissions from search firms for this position.
