Administrative Support Specialist

5 days ago

Berkeley, California, United States LTD Global, LLC Full time
Job Title: Administrative Specialist

At LTD Global, LLC, we are seeking a highly skilled and organized Administrative Specialist to join our team. The successful candidate will provide comprehensive administrative support to the Health & Safety Department within the Environment Health & Safety (EHS) Division.

Key Responsibilities:
  • Provide advanced-level administrative support in an accurate and timely fashion, including maintaining and updating the Department's electronic calendar, offsite notifications, document logs, staff certifications/memberships/conferences, databases, and websites.
  • Assess inquiries and requests; respond systematically to ensure appropriate action and timely completion of various tasks.
  • Schedule, coordinate, and attend various meetings as needed.
  • Support Department Head and managers as requested. Follow up on outstanding items for quick resolution.
  • Support with scheduling, meeting minutes, database support, maintenance requests, and tracking, recharge activity, and customer support.
  • Coordinate administrative requests.
  • Provide support at location, including filing and archiving, mail and package distribution, light housekeeping, maintenance of office supplies, and copier/printer needs.
  • Provide support to division staff as needed.
  • Provide backup to Health Services Clinic Reception.
  • Communicate effectively with internal staff as well as external contacts.
Requirements:
  • 3+ years of relevant administrative and clerical experience, including demonstrated ability to work under minimal supervision.
  • Excellent customer service orientation with demonstrated experience working in a complex organization.
  • Demonstrated ability to comprehend and analyze a variety of customer, operational, and administrative requirements or issues, and execute tasks or propose solutions to meet deliverables, deadlines, and milestones.
  • Advanced knowledge in Microsoft Word, Excel, PowerPoint, Google Suite, Smartsheet, and other software as needed to complete tasks.
  • Organizational skills sufficient to independently determine priorities and ensure completion of actions in a timely fashion, often in a dynamic environment of competing priorities.
  • Excellent communication skills, both verbal and written, to interact effectively and diplomatically with a broad range of personnel, including staff members, visitors, and external contacts.
  • Strong attention to detail with ability to create accurate and thorough work products.
  • Ability to maintain a calm and composed demeanor, exercising sound professional judgment and absolute discretion in order to effectively address any customer requests or sensitive issues.

  • Administrative Support Specialist

    3 weeks ago

    Berkeley, California, United States LTD Global, LLC Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at LTD Global, LLC. The successful candidate will provide administrative support for our occupational health clinic, ensuring seamless day-to-day operations and exceptional patient care.Key ResponsibilitiesAdministrative Support: Provide...

  • Administrative Support Specialist

    4 days ago

    Berkeley, California, United States LTD Global Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to provide on-site support for our occupational health clinic in Berkeley. The ideal candidate will have experience working in a healthcare setting and a medical assistant background.Key ResponsibilitiesProvide administrative support to the clinic's Medical Director and...

  • Administrative Support Specialist

    1 day ago

    Berkeley, California, United States LTD Global, LLC Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to provide on-site support for our occupational health clinic in Berkeley. The ideal candidate will have experience working in a healthcare setting and a medical assistant background.Key ResponsibilitiesProvide administrative support to the clinic's Medical Director and...

  • Administrative Support Specialist

    1 week ago

    Berkeley, California, United States LTD Global, LLC Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to provide on-site support for our occupational health clinic in Berkeley. The ideal candidate will have experience working in a healthcare setting and a medical assistant background.Key ResponsibilitiesProvide administrative support to the clinic's Medical Director and...

  • Administrative Support Specialist

    1 week ago

    Berkeley, California, United States Principal Consulting Group Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to provide scheduling and administrative support for our Finance and Legal leadership team at our Berkeley office.Key Responsibilities:Manage calendars and coordinate team meetings to ensure seamless communication and collaboration.Provide administrative support to...

  • Administrative Support Specialist

    2 weeks ago

    Berkeley, California, United States Principal Consulting Group Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to provide scheduling and administrative support for our Finance and Legal leadership team. This is a full-time, on-site position in Berkeley, CA.Key ResponsibilitiesManage calendars and coordinate team meetings to ensure seamless communication.Provide administrative...

  • Administrative Support Specialist

    1 week ago

    Berkeley, California, United States LTD GLOBAL, LLC Full time

    Job Title: AdministratorAt LTD GLOBAL, LLC, we are seeking a highly organized and detail-oriented Administrator to provide support for various tasks within one or more research programs and Principal Investigators (PIs).Key Responsibilities:Provide administrative support to ensure the smooth operation of research programs and PIs.Coordinate information...

  • Administrative Support Specialist

    1 week ago

    Berkeley, California, United States Bay Systems Consulting Inc. Full time

    Job Title: Senior Administrative AssistantBay Systems Consulting Inc. is seeking a highly skilled and experienced Senior Administrative Assistant to join our team.Job SummaryWe are looking for a detail-oriented and organized individual to provide administrative support to our team. The successful candidate will be responsible for coordinating logistics,...

  • Administrative Support Specialist

    4 weeks ago

    Berkeley, California, United States Oasis Legal Services Full time

    About Oasis Legal ServicesOasis Legal Services is a non-profit organization dedicated to providing quality legal services to under-represented low-income groups, with a focus on LGBTQ+ communities.Job SummaryWe are seeking a highly organized and detail-oriented Receptionist to provide administrative support to our clients and team. The ideal candidate will...

  • Administrative Support Specialist

    3 weeks ago

    Berkeley, California, United States Jessica McArdle - State Farm Agent Full time

    Job OverviewWe are seeking a highly organized and detail-oriented professional to join our team as an Assistant Office Manager at Jessica McArdle - State Farm Agent. As a key member of our agency, you will play a vital role in supporting our business operations and providing exceptional customer service.Key ResponsibilitiesCustomer Relationship Building:...

  • Administrative Support Specialist

    2 weeks ago

    Berkeley, California, United States Jessica Mcardle - State Farm Agent Full time

    Job SummaryWe are seeking a highly organized and detail-oriented individual to join our team as an Assistant Office Manager. As a key member of our agency, you will be responsible for providing exceptional customer service, establishing strong relationships with clients, and supporting our agent in various tasks.Key Responsibilities:Establish and maintain...

  • Experienced Executive Support Specialist

    1 month ago

    Berkeley, California, United States Perfect Timing Personnel Services Full time

    Job OverviewExperienced Executive Support Specialist - Temporary/HybridAs a vital member of a dedicated administrative team, you will deliver a comprehensive suite of advanced administrative services, including the coordination of logistics for various formal and informal work-related events. In your role as the designated specialist for Travel, Events,...

  • Administrative Coordinator

    13 hours ago

    Berkeley, California, United States LTD Global, LLC Full time

    Job Title: Administrative SpecialistAt LTD Global, LLC, we are seeking a highly skilled and detail-oriented Administrative Specialist to join our team. As an Administrative Specialist, you will provide comprehensive administrative support to the Health & Safety Department within the Environment Health & Safety (EHS) Division.Key Responsibilities:Provide...

  • Administrative Coordinator

    1 week ago

    Berkeley, California, United States LTD Global, LLC Full time

    Job Title: Administrative SpecialistJob Summary:The Administrative Specialist will provide comprehensive administrative support to the Health & Safety Department within the Environment Health & Safety (EHS) Division. This role involves tracking and monitoring administrative workflow, implementing process improvements, and staying updated on procedural...

  • Administrative Coordinator

    1 week ago

    Berkeley, California, United States LTD Global, LLC Full time

    Job Title: Administrative SpecialistJob Summary:The Administrative Specialist will provide comprehensive administrative support to the Health & Safety Department within the Environment Health & Safety (EHS) Division. This role involves tracking and monitoring administrative workflow, implementing process improvements, and staying updated on procedural...

  • Student Support Specialist

    1 week ago

    Berkeley, California, United States College Internship Program Inc Full time

    Job Title: Student Support SpecialistAt College Internship Program Inc, we are seeking a highly motivated and compassionate Student Support Specialist to join our team. As a Student Support Specialist, you will play a vital role in helping students become well-rounded, informed citizens who can live independent and self-sufficient lives.Key...

  • Administrative Coordinator

    2 weeks ago

    Berkeley, California, United States LTD Global, LLC Full time

    Job Title: Administrative SpecialistAt LTD Global, LLC, we are seeking a highly skilled and detail-oriented Administrative Specialist to join our team. The successful candidate will provide comprehensive administrative support to the Health & Safety Department within the Environment Health & Safety (EHS) Division.Key Responsibilities:Provide advanced-level...

  • Administrative Coordinator

    2 weeks ago

    Berkeley, California, United States LTD Global, LLC Full time

    Job Title: Administrative SpecialistAt LTD Global, LLC, we are seeking a highly skilled and detail-oriented Administrative Specialist to join our team. This role will provide comprehensive administrative support to the Health & Safety Department within the Environment Health & Safety (EHS) Division.Key Responsibilities:Provide advanced-level administrative...

  • IT Support Specialist

    5 days ago

    Berkeley, California, United States Pivot Bio Full time

    About Pivot BioPivot Bio is a pioneering company in the field of agriculture, leveraging innovative technologies to provide sustainable solutions for farmers worldwide.Job Title: IT Support SpecialistWe are seeking an experienced IT Support Specialist to join our team at Pivot Bio. As an IT Support Specialist, you will be responsible for ensuring the smooth...

  • Administrative Support Specialist

    1 week ago

    Berkeley, California, United States Jessica Mcardle - State Farm Agent Full time

    ROLE DESCRIPTION:We are seeking a highly organized and efficient professional to join our team as an Assistant Office Manager. As a key member of our agency, you will be responsible for providing exceptional customer service, establishing strong relationships with clients, and supporting our agent in achieving business goals.Your attention to detail,...