Administrative Coordinator

6 hours ago

Berkeley, California, United States LTD Global, LLC Full time
Job Title: Administrative Specialist

At LTD Global, LLC, we are seeking a highly skilled and detail-oriented Administrative Specialist to join our team. As an Administrative Specialist, you will provide comprehensive administrative support to the Health & Safety Department within the Environment Health & Safety (EHS) Division.

Key Responsibilities:
  • Provide advanced-level administrative support in an accurate and timely fashion, including maintaining and updating the Department's electronic calendar, offsite notifications, document logs, staff certifications/memberships/conferences, databases, and websites.
  • Assess inquiries and requests; respond systematically to ensure appropriate action and timely completion of various tasks.
  • Schedule, coordinate, and attend various meetings as needed.
  • Support Department Head and managers as requested, following up on outstanding items for quick resolution.
  • Support with scheduling, meeting minutes, database support, maintenance requests, and tracking, recharge activity, and customer support.
  • Coordinate administrative requests.
  • Provide support at the location, including filing and archiving, mail and package distribution, light housekeeping, maintenance of office supplies, and copier/printer needs.
  • Provide support to division staff as needed.
  • Provide backup to Health Services Clinic Reception.
  • Communicate effectively with internal staff as well as external contacts.
Requirements:
  • 3+ years of relevant administrative and clerical experience, including demonstrated ability to work under minimal supervision.
  • Excellent customer service orientation with demonstrated experience working in a complex organization.
  • Demonstrated ability to comprehend and analyze a variety of customer, operational, and administrative requirements or issues, and execute tasks or propose solutions to meet deliverables, deadlines, and milestones.
  • Advanced knowledge in Microsoft Word, Excel, PowerPoint, Google Suite, Smartsheet, and other software as needed to complete tasks.
  • Organizational skills sufficient to independently determine priorities and ensure completion of actions in a timely fashion, often in a dynamic environment of competing priorities.
  • Excellent communication skills, both verbal and written, to interact effectively and diplomatically with a broad range of personnel, including staff members, visitors, and external contacts.
  • Strong attention to detail with ability to create accurate and thorough work products.
  • Ability to maintain a calm and composed demeanor, exercising sound professional judgment and absolute discretion in order to effectively address any customer requests or sensitive issues.

This is a challenging and rewarding role that requires a high level of professionalism, attention to detail, and excellent communication skills. If you are a motivated and organized individual with a passion for administrative work, we encourage you to apply for this exciting opportunity.

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