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Executive Personal Assistant

2 months ago

Beverly Hills, California, United States Barrett Beverly Hills Full time

We are seeking a highly skilled and organized Executive Personal Assistant to provide exceptional support to our CEO in Beverly Hills. As a key member of our team, you will be responsible for managing the CEO's schedule, coordinating travel arrangements, and handling various administrative tasks.

Key Responsibilities:

  • Act as the primary point of contact for internal and external clients
  • Screen and direct phone calls, distribute correspondence, and handle email requests
  • Manage the CEO's daily schedule, schedule meetings, and appointments
  • Make travel arrangements, meal arrangements, and travel itineraries
  • Take dictation, minutes, and assemble reports and financial data
  • Source office supplies, manage office filing systems, and perform bookkeeping tasks
  • Coordinate event planning, property management, and repairs
  • Assist with gift buying, vehicle maintenance, and QuickBooks Online Invoicing

Requirements:

  • Proven experience as a personal assistant or in a similar role
  • Knowledge of office management systems and procedures
  • MS Office and English proficiency
  • Excellent organizational, time management, and communication skills
  • Discretion and confidentiality

Benefits:

  • Competitive hourly rate with overtime
  • Health, vision, and dental insurance
  • Matching 401K plan
  • Practice discounts and parking