Executive Assistant to Managing Partner

6 hours ago

Beverly Hills, California, United States Ramo Law PC Full time
Job Title: Executive Assistant to Managing Partner

Ramo Law PC is seeking a highly skilled and experienced Executive Assistant to support the Managing Partner in all administrative aspects of high profile entertainment transactions.

Key Responsibilities:
  • Provide administrative coverage, including calls, scheduling, and travel arrangements.
  • Coordinate and oversee planning and execution of special events.
  • Arrange and submit attorney CLEs and compliance.
  • Answer and route incoming calls on a multi-line telephone system.
  • Schedule calls and meetings with clients and opposing counsel.
  • Provide support for marketing events, speaking engagements, and other activities.
  • Offer paralegal/law clerk support, including pulling precedent files, working on legal closings, drafting cover letters, and communicating with clients.
  • Format and/or redline documents.
  • Work with other team assistants and attend team-related meetings.
  • Create a strategy and system to implement an efficient workday.
  • Monitor and prompt all calendared events during business hours.
Requirements:
  • A mix of top-tier law firm and in-house experience preferred.
  • Experience in the entertainment industry is desirable.
  • Detail-oriented with accurate input and proof-proving skills.
  • Strong PC skills, including proficiency in Microsoft Word, Microsoft Excel, and Outlook.
  • Excellent written, verbal, analytical, and organizational skills with ability to interact well with all levels of personnel.
  • Self-starter with ability to prioritize high-volume work in a fast-paced, dynamic environment.
  • Proven ability to handle highly confidential and sensitive information.
  • Ability to guide and focus their duties interiorizing basic business processes and routines with low supervision.
  • Capability to meet the expectations set on the duties assigned.
  • Strong work ethic.
Education and Experience:
  • 5 years of experience in a law firm or an entertainment/media company legal department.
  • College degree or equivalent level of experience.
Physical Requirements:
  • Prolonged periods of sitting at a desk and working on a computer.
  • Must be able to lift 15 pounds at times.
  • Must be able to navigate each department at the firm's facilities.

Ramo Law PC is an Equal Opportunity Employer considering qualified candidates in accordance with state and federal laws, including those with criminal histories, in a manner consistent with the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

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