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Administrative Support Specialist to the Senior Leadership

2 months ago

Madison, Wisconsin, United States Oakwood Village Univ Woods Homes, Inc. Full time
Executive Assistant Job Description

The Executive Assistant plays a pivotal role in supporting the President and Chief Executive Officer at Oakwood Village. This position involves a wide range of administrative tasks, coordination responsibilities, and confidentiality upkeep. The successful candidate will be an integral part of the Management Team, contributing to the success of Oakwood Village's mission and goals.

Key Responsibilities:

  • Coordinate and manage the President and CEO's calendar, events, and deadlines efficiently
  • Handle sensitive information with utmost discretion
  • Assist in organizing various meetings and events, including board meetings
  • Record minutes and maintain board-related information
  • Provide executive support by processing payroll, tracking PTO, and managing office tasks
  • Maintain personnel records, facilitate administrative meetings, and perform other necessary duties

Requirements:

  • Bachelor's degree required
  • 5-7 years of executive administrative experience
  • Proficiency in Microsoft Office Suite
  • Excellent communication and organizational skills
  • Ability to work independently and make sound decisions
  • Experience in healthcare or senior living settings is preferred