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Litigation Legal Secretary/Assistant

2 months ago

Lewiston, Maine, United States Paul S Douglass PA Full time
Position Overview

We are seeking a dedicated Legal Secretary/Assistant to support our busy litigation practice. This role is essential in ensuring the smooth operation of our legal office.

Key Responsibilities

The successful candidate will be responsible for:

  • Document Preparation: Proficiently transcribing dictations and formatting legal documents using Microsoft Word.
  • Civil Litigation Knowledge: Familiarity with legal processes including pleadings, motions, and discovery is essential.
  • Scheduling: Coordinating depositions and mediations efficiently.
  • Document Management: Handling large volumes of documents, including downloading, printing, and organizing them into binders.
  • Online Filing: Learning to file court documents electronically and managing the tracking of all related documents.
  • Communication: Engaging with medical report providers and other entities to ensure timely document retrieval.
  • Billing Software: Gaining proficiency in PC Law software for posting attorney time and generating client invoices.
  • Reception Duties: Answering phone calls and welcoming clients with professionalism.
Qualifications

The ideal candidate will possess strong typing skills, attention to detail, and the ability to work in a fast-paced environment. A commitment to maintaining confidentiality and professionalism is crucial.