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Human Resources Coordinator

2 months ago

Savannah, Georgia, United States Glovis EV Logistics America Full time
Job Title: Human Resources Specialist

Job Summary:

The Human Resources Specialist plays a vital role in supporting the HR department at Glovis EV Logistics America. This position is responsible for policy development, VISA processing, purchasing, insurance administration, recruitment support, and HR data entry in the HRIS system. The ideal candidate will be a proactive and organized individual with strong communication skills, ensuring the efficient operation of HR processes and compliance with legal and company standards.

Key Responsibilities:

1. Recruitment and Talent Acquisition

  • Provide administrative and operational support to the recruitment team throughout the hiring process.
  • Assist with job postings, candidate communications, and interview scheduling.
  • Collaborate with the recruitment team to ensure the smooth onboarding of new hires.
  • Maintain and organize recruitment records, ensuring that databases and HR systems are up-to-date.
  • Participate in career fairs and support recruitment initiatives as needed.

2. Policy Development and Implementation

  • Assist in the development, implementation, and communication of HR policies and procedures.
  • Ensure all policies comply with legal standards and are aligned with company values.
  • Review and update employee handbooks and manuals as needed.

3. VISA Processing

  • Coordinate and manage the processing of work visas and permits for employees.
  • Liaise with immigration authorities and legal advisors to ensure compliance with visa requirements.
  • Assist international employees with documentation and provide support during the application process.

4. Purchasing and Procurement

  • Manage the purchasing of HR-related supplies, services, and contracts.
  • Evaluate vendors, negotiate contracts, and track procurement to ensure cost-effective purchasing and quality standards.
  • Maintain records of purchases and reconcile invoices for the HR department.

5. Insurance Administration (Property & Liability)

  • Oversee the management of property, liability, and other business-related insurance policies.
  • Serve as the main point of contact for insurance providers regarding property insurance claims, renewals, and inquiries.
  • Ensure compliance with company and legal insurance requirements, regularly reviewing policies and making adjustments as necessary.
  • Collaborate with other departments to assess insurance needs and ensure proper coverage for business assets.
  • Assist in the handling of claims and coordinate with insurers to manage any risks to company property.

6. HRIS System Data Entry and Maintenance

  • Enter and update new hire data into the HRIS system, ensuring accuracy and compliance with company standards.
  • Manage employee data changes, such as address updates, schedule templates, position changes, and other relevant HR information.
  • Regularly audit HRIS records to ensure they are current and consistent with HR policies.
  • Provide technical and administrative support for employees and managers using the HRIS system.
  • Collaborate with IT and other relevant departments to resolve any HRIS-related issues.

7. Other Duties as Necessary

  • Provide support to the HR team on ad hoc projects and initiatives.
  • Assist with employee relations and communication efforts as required.
  • Coordinate with external vendors and consultants as needed for HR services.
  • Conduct research on HR trends, best practices, and regulatory changes.
  • Support training and development programs for staff as required.
  • Perform any other duties assigned by the HR Manager to support the HR department's goals and objectives.

8. Attendance

  • Position requires onsite attendance to administer support to warehouse staff.
  • Position may require ability to have flexible schedule to be in alignment with production floor.

Qualifications:

  • Bachelor's degree in Human Resources, Business Administration, or a related field.
  • 2-4 years of experience in HR, recruitment support, or a related role.
  • Knowledge of HR policies, labor laws, visa processing regulations, property insurance administration, and HRIS systems.
  • Experience with procurement and purchasing processes.
  • Proficient in HRIS systems, MS Office, and visa-related software.
  • Strong organizational and communication skills, with attention to detail.
  • Ability to manage multiple tasks and prioritize effectively.

Competencies:

  • Communication: Ability to communicate clearly and professionally with all levels of the organization and external contacts.
  • Problem-solving: Strong analytical and problem-solving skills to address recruitment, visa, insurance, HRIS, and purchasing challenges.
  • Attention to Detail: Meticulous in managing paperwork, contracts, and compliance with legal and company standards.
  • Team Collaboration: Ability to work closely with cross-functional teams and external partners.

Working Conditions:

  • Full-time, office-based position located in a large logistics warehouse.
  • Requires frequent interaction with warehouse personnel, managers, and external vendors.
  • Some walking or standing may be required to perform tasks within the warehouse.
  • Occasional travel for recruitment, insurance, or HRIS-related meetings.
  • Standard working hours, with flexibility for urgent matters related to recruitment, visas, insurance, or HRIS.
  • The working environment can include a mix of office settings and warehouse spaces, requiring adaptability to both.