Human Resources Specialist

1 month ago

Savannah, Georgia, United States Glovis EV Logistics America Full time
Job Summary

Glovis EV Logistics America is seeking a highly organized and detail-oriented Human Resources Specialist to support the human resources department in a variety of functions. The ideal candidate will have a strong focus on policy development, VISA processing, purchasing, insurance administration, and HR data entry in the HRIS system.

Key Responsibilities:

  • Support Recruitment & Talent Acquisition
    • Provide administrative and operational support to the recruitment team throughout the hiring process.
    • Assist with job postings, candidate communications, and interview scheduling.
    • Collaborate with the recruitment team to ensure the smooth onboarding of new hires.
    • Maintain and organize recruitment records, ensuring that databases and HR systems are up-to-date.
    • Participate in career fairs and support recruitment initiatives as needed.
  • Policy Development & Implementation
    • Assist in the development, implementation, and communication of HR policies and procedures.
    • Ensure all policies comply with legal standards and are aligned with company values.
    • Review and update employee handbooks and manuals as needed.
  • VISA Processing
    • Coordinate and manage the processing of work visas and permits for employees.
    • Liaise with immigration authorities and legal advisors to ensure compliance with visa requirements.
    • Assist international employees with documentation and provide support during the application process.
  • Purchasing & Procurement
    • Manage the purchasing of HR-related supplies, services, and contracts.
    • Evaluate vendors, negotiate contracts, and track procurement to ensure cost-effective purchasing and quality standards.
    • Maintain records of purchases and reconcile invoices for the HR department.
  • Insurance Administration (Property & Liability)
    • Oversee the management of property, liability, and other business-related insurance policies.
    • Serve as the main point of contact for insurance providers regarding property insurance claims, renewals, and inquiries.
    • Ensure compliance with company and legal insurance requirements, regularly reviewing policies and making adjustments as necessary.
    • Collaborate with other departments to assess insurance needs and ensure proper coverage for business assets.
    • Assist in the handling of claims and coordinate with insurers to manage any risks to company property.
  • HRIS System Data Entry and Maintenance
    • Enter and update new hire data into the HRIS system, ensuring accuracy and compliance with company standards.
    • Manage employee data changes, such as address updates, schedule templates, position changes, and other relevant HR information.
    • Regularly audit HRIS records to ensure they are current and consistent with HR policies.
    • Provide technical and administrative support for employees and managers using the HRIS system.
    • Collaborate with IT and other relevant departments to resolve any HRIS-related issues.

Requirements:

  • Bachelor's degree in Human Resources, Business Administration, or a related field.
  • 2-4 years of experience in HR, recruitment support, or a related role.
  • Knowledge of HR policies, labor laws, visa processing regulations, property insurance administration, and HRIS systems.
  • Experience with procurement and purchasing processes.
  • Proficient in HRIS systems, MS Office, and visa-related software.
  • Strong organizational and communication skills, with attention to detail.
  • Ability to manage multiple tasks and prioritize effectively.

Competencies:

  • Communication: Ability to communicate clearly and professionally with all levels of the organization and external contacts.
  • Problem-solving: Strong analytical and problem-solving skills to address recruitment, visa, insurance, HRIS, and purchasing challenges.
  • Attention to Detail: Meticulous in managing paperwork, contracts, and compliance with legal and company standards.
  • Team Collaboration: Ability to work closely with cross-functional teams and external partners.

Working Conditions:

  • Full-time, office-based position located in a large logistics warehouse.
  • Requires frequent interaction with warehouse personnel, managers, and external vendors.
  • Some walking or standing may be required to perform tasks within the warehouse.
  • Occasional travel for recruitment, insurance, or HRIS-related meetings.
  • Standard working hours, with flexibility for urgent matters related to recruitment, visas, insurance, or HRIS.
  • The working environment can include a mix of office settings and warehouse spaces, requiring adaptability to both.

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