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Administrative Assistant

2 months ago

Cambridge, Massachusetts, United States Massachusetts Institute of Technology Full time
Job Summary

This role is responsible for providing administrative support to the Human Resources department at the Massachusetts Institute of Technology. The successful candidate will be responsible for a variety of tasks, including:

Key Responsibilities
  • Providing administrative support to the HR team, including scheduling appointments, coordinating travel, and preparing documents
  • Maintaining accurate and up-to-date records and databases
  • Assisting with new employee onboarding, including processing paperwork and coordinating logistics
  • Coordinating with temporary agencies and managing temporary workers
  • Ordering supplies and managing inventory
  • Providing excellent customer service to employees and management
Requirements
  • High school diploma or equivalent required; bachelor's degree preferred
  • At least three years of administrative experience, preferably in a higher education setting
  • Excellent organizational and communication skills
  • Ability to maintain confidentiality and handle sensitive information
  • Advanced computer skills and ability to learn new software
Preferred Qualifications
  • Bachelor's degree in a related field
  • Experience with MIT business apps, such as Concur and PeopleFluent
  • Proficiency with Mac computers and Office 365, Google apps, Dropbox, Canva, and Mailchimp

This is a hybrid position, with three days worked on-campus and two days worked remotely. The successful candidate will be able to work effectively in a fast-paced environment and prioritize multiple tasks and responsibilities.