Business Services Officer

1 day ago

Grand Prairie, Texas, United States Texas Department of Aging & Disability Services Full time
Job Title: Business Services Officer

Job Summary: We are seeking a highly skilled Business Services Officer to join our team at the Texas Department of Aging & Disability Services. The successful candidate will be responsible for coordinating and executing administrative support services for all HHS agency programs in a regional geographic area.

Key Responsibilities:
1. Facility Management: The Business Services Officer will be responsible for managing facility operations, including facility leasing and management, space planning, and coordinating office moves. They will also ensure compliance with building regulations, safety codes, and other applicable facility standards.

2. Contract Management: The successful candidate will be responsible for developing specifications for services and managing service contracts for regional offices. This includes janitorial, security, locksmiths, electricians, plumbing, HVAC, freight/shipping/postage meters, office equipment supply and maintenance, and carpet cleaning.

3. Asset Management: The Business Services Officer will be responsible for coordinating with RAS warehouse and asset management staff to arrange the pickup, transfer, and disposition of agency records and surplus furniture and equipment. They will also assist in annual inventory, locating, scanning, and reconciling reports on controlled assets.

4. Policy Development: The successful candidate will assist in developing and implementing policies, procedures, and special projects to improve RAS service delivery or meet regional program needs. They will also prepare reports, serve on workgroups, provide technical assistance, handle emergency tasks, and perform other duties as required.

5. Supervision: The Business Services Officer will assign and oversee the work of other support staff in Business Services. They will also work under limited supervision, with considerable latitude for use of initiative and independent judgment.

Requirements:
Knowledge and Skills: The successful candidate will have knowledge of local, state, and federal laws and regulations relevant to business services, facility operations, contract management, and procurement. They will also have knowledge of the principles, practices, and techniques of facility management, contract development and management, leasing, and state purchasing. Additionally, they will have skill in planning, organizing, implementing, and evaluating large multi-faceted projects and program support activities. They will also have effective communication skills, including negotiating, resolving conflicts, consulting, training, and preparing reports. The successful candidate will also have the ability to manage multiple tasks, with competing deadlines, and produce quality deliverables with a sense of urgency. They will also have the ability to respond to emergency situations, identify problems, evaluate options, and implement effective solutions. Finally, they will have the ability to communicate effectively orally and in writing, exercise sound judgment, and make decisions in accordance with established policies and procedures.

Working Conditions:
The Business Services Officer will work in a fast-paced environment, with multiple tasks and deadlines. They will also be required to travel locally and across the state, which may include overnight stays. The successful candidate will be able to work independently, with minimal supervision, and will have the ability to establish and maintain effective working relationships with customers, peers, management, and external contacts.

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