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Office Operations Coordinator

2 months ago

Miami, Florida, United States Reef Full time
Job Overview

Salary:

About REEF

REEF is dedicated to creating an ecosystem that connects communities to their local environments. We lead the transformation of urban areas into dynamic and functional spaces where individuals can engage, innovate, and prosper. Our mission is to revitalize cities and neighborhoods by providing sustainable and creative solutions that improve urban living.

Position Summary

REEF is in search of a detail-oriented and proactive Office Operations Coordinator to manage the daily functions of our headquarters. This role is essential for maintaining an efficient office atmosphere and delivering executive support to our leadership team. The ideal candidate will be a resourceful and self-driven professional capable of juggling multiple responsibilities while adapting to a fast-paced work environment. This position requires full-time on-site presence.

Key Responsibilities:

  • Assist C-suite executives with travel arrangements, including booking flights, accommodations, and transportation, ensuring all plans align with their preferences and schedules.
  • Oversee the daily operations of the headquarters, ensuring a tidy, organized, and effective office setting.
  • Act as the main point of contact for office-related inquiries, including maintenance, supplies, and vendor coordination.
  • Plan and coordinate company events, meetings, and activities, ensuring all logistics are executed flawlessly.
  • Manage office budgets, tracking expenses and ensuring cost-efficiency in all operations.
  • Support the onboarding process for new hires, ensuring they have the necessary resources and assistance to thrive.
  • Maintain and manage office equipment and technology, coordinating with IT support as needed.
  • Facilitate communication and collaboration between the headquarters and other REEF locations.
  • Identify and implement enhancements to office processes and systems to boost efficiency and productivity.

Qualifications:

  • Demonstrated experience as an Executive Assistant, Office Manager, or in a comparable role.
  • Exceptional organizational and multitasking abilities, with a knack for prioritizing tasks effectively.
  • Strong communication and interpersonal skills, capable of engaging with individuals at all organizational levels.
  • Ability to work autonomously and collaboratively, exhibiting a proactive and positive demeanor.
  • Maintain a high level of confidentiality and professionalism with all stakeholders.
  • Trustworthiness in managing sensitive information.
  • Familiarity with budgeting and financial oversight.
  • Experience in event planning and coordination is advantageous.
  • A Bachelor's degree in Business Administration or a related field is preferred.

Our corporate culture is centered around our core values: Be True, Be Bold, Be Curious, Show Up and Show Grit. We expect all team members to embody these values and inspire those around them to do the same.