Office Administrator

4 days ago

Minneapolis, Minnesota, United States Atlas Full time
Job Title: Office Administrator

We are seeking a highly organized and detail-oriented Office Administrator to join our team in Fridley, MN. As an Office Administrator, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and maintaining accurate records.

Key Responsibilities:
  • Monitor and recognize revenue and profitability on project-related work.
  • Perform data entry and data entry supervision of vendor invoices, daily field staff production, new vendor and client set-ups, and miscellaneous cost entries.
  • Manage project maintenance, including setting up, invoicing, confirming budgets, and contract adherence, as well as maintaining accounting files.
  • Review and report the status of accounts receivable and unbilled invoicing.
  • Assist professional and field staff with daily needs and provide support for office functions.
  • Compose correspondence to assist Branch and Division Managers and provide informational notices to branch employees.
  • Compile basic and routine financial reports for the Management Team.
  • Address routine inquiries and support daily office functions.
  • Work with the Corporate HR department to ensure policies and procedures are followed.
  • Manage sensitive business communications, data, and other information with professionalism, confidentiality, and discretion.
  • Manage purchasing for office, project, and safety supplies.
  • Provide accounting support, including filing, copying, data entry, and spreadsheet maintenance.
  • Marketing support, special projects, and other tasks as required.
Requirements:
  • Associate or Bachelor's degree in accounting, business, teaching, or a related field.
  • Minimum 3-4 years of relevant experience.
  • Ability to maintain confidentiality.
  • Ability to work independently as well as collaboratively.
  • Exceptional organizational and multi-tasking skills.
  • Good reasoning, mathematical, organizational, and customer service skills.
  • Ability to be in-office daily, with limited remote work and prior approval.
Technical Requirements:
  • Experience with BST, Deltek, or similar accounting software.
  • Online vendor/purchasing systems and general office administration support.
  • Proficiency in Microsoft Office products (Word, Excel, Teams, and Outlook).
  • Detail-oriented with strong analytical and creative problem-solving skills.
  • Strong oral and written communication skills.
  • Understanding of billable time, project, and office budgeting.
Benefits:

Atlas offers a comprehensive benefit program to meet the diverse needs of our employees. Depending on your employment status, Atlas benefits include health, dental, vision, life, AD&D, voluntary life/AD&D, disability benefits, leaves of absence, 401k, paid time off, paid holidays, employee assistance program, educational assistance program.

We strive to be the most sought-after infrastructure and environmental solutions company, known for our unique, values-driven approach and brought to life by the industry's most exceptional people.

Atlas provides professional testing, inspection, engineering, environmental, and consulting services from more than 100 locations nationwide. We deliver solutions to both public and private sector clients in the transportation, commercial, water, government, education, and industrial markets.

We connect the best experts in the industry to deliver value from concept to completion and beyond. This means doing everything our clients expect and then raising the expectations in a way that only our people can.

We are committed to enhancing the lives of our employees, customers, shareholders, and the communities where we live and work. We believe in our heart-led approach and place a strong focus on conducting our business in an ethical, compassionate, and respectful way.

Through our Diversity, Equity & Inclusion Program, we seek to hire, develop, and promote a talented and diverse team of professionals nationwide. We believe in leveraging the power of our different backgrounds, beliefs, perspectives, and capabilities to create value for our company and our communities.

We are an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

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