Office Operations Coordinator
7 days ago
About Us:
At Consolidated Employer Services Recruiting, we value our employees and strive to create a collaborative and inclusive work environment. Our company is built on a foundation of integrity, dependability, and teamwork. We are committed to treating every individual with respect and dignity, and we believe that our employees are the key to our success.
Job Summary:
We are seeking a highly organized and detail-oriented Office Administrator II to join our team. The successful candidate will play a crucial role in ensuring the smooth operation of our office by handling a variety of tasks, including administrative, clerical, and logistical duties.
Responsibilities:
- Provide administrative support to the team, including answering phone calls and directing them to the appropriate person.
- Manage freight invoices and process customer and web orders efficiently.
- Handle shipping procedures for outside sales team orders and supply orders, meeting, and event arrangements.
- Provide customer service, including EDI, shipping notifications, and tracking inquiries.
- Handle tax exemption requests and send out trade reference requests for credit-seeking customers.
- Conduct collections for past due accounts and manage AR inbox correspondence.
- Perform ad-hoc tasks as needed.
Qualifications:
- High school diploma or equivalent; associate degree or relevant certification preferred.
- Proven experience in office administration or a related role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Strong organizational and time-management skills.
- Excellent communication and interpersonal abilities.
- Ability to multitask and prioritize tasks effectively.
- Attention to detail and problem-solving skills.
- Ability to work independently and as part of a team.
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
Monday to Friday
Experience:
Customer service: 1 year (Preferred)
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