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Aviation Support Assistant

2 months ago

Boise, Idaho, United States Cypress HCM Full time
Job Summary

Cypress HCM is seeking a highly organized and detail-oriented Administrative Assistant to provide essential support to our team. As an Administrative Assistant, you will be responsible for a variety of tasks to ensure the smooth operation of our department.

Key Responsibilities
  • Front Desk Operations: Greet and host visitors, travelers, and contractors in a professional and courteous manner.
  • Logistics Coordination: Arrange for the arrival of packages, rental cars, and catering services.
  • Security and Safety: Uphold security protocols and safety standards to ensure a secure work environment.
  • Communication Management: Distribute incoming communications and respond to inquiries in a timely and professional manner.
  • Event Planning: Assist with organizing team meetings and events, including scheduling and logistics.
  • New Hire Onboarding: Support new employees during the onboarding process, including providing necessary documentation and training.
  • Liaison Services: Serve as a liaison between the administrative team and executive administrators.
  • Inventory Management: Monitor office supplies and manage inventory to ensure efficient operations.
  • Financial Management: Process expense reports and maintain accurate records.
Aviation Operations Support
  • Software Utilization: Utilize PFM-Professional Flight Management software to manage flight operations.
  • Passenger Management: Maintain passenger profiles and update traveler preferences.
  • Financial Reporting: Post flight expenses and compile data for reviews.
  • Document Preparation: Prepare presentations and reporting documents as needed.
Requirements
  • Customer Service: Provide professional and polite customer service skills to internal and external stakeholders.
  • Time Management: Demonstrate excellent time management and results-driven skills to meet deadlines and priorities.
  • Communication: Possess outstanding written and verbal communication skills to effectively interact with team members at all levels.
  • Attention to Detail: Demonstrate attention to detail, organization, resourcefulness, and efficiency in daily tasks and projects.
  • Decision Making: Exhibit proactive decision-making capability to resolve issues and make informed decisions.
  • Technical Skills: Possess proficiency in Microsoft Office 365 applications to perform daily tasks and responsibilities.
  • Education: Hold an Associate's degree or equivalent job experience.
Compensation

The pay rate range for this position is $14-15/hr.