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Administrative Coordinator

2 months ago

Las Vegas Nevada, United States Discount Tire Full time
Job Summary

We are seeking a highly skilled and experienced Administrative Assistant to join our team at Discount Tire. As an Administrative Assistant, you will provide administrative support to our Regional Office, Executives, Stores, and Corporate Departments.

Key Responsibilities
  • Mentor and train Administrative Assistant I
  • Provide administrative support to ensure efficient operation of the Region
  • Assist Office Manager in planning regional events
  • Organize activities such as meetings, travel, trainings, and conferences
  • Deliver high-quality work, effectively and efficiently, while providing exceptional customer service
  • Display a broad understanding of Company Culture
  • Stay current on the latest industry technologies, trends, and strategies
  • Develop and update administrative processes to make them more efficient
  • Assist in the reconciliation of employee timecard information
  • Process required Human Resources paperwork for employee transfers, changes in job classification, pay increases, and other related employment matters
  • Assist with preparation of Human Resource / Payroll reports such as, but not limited to: timecard audits, training completions, and turnover reports
  • Provide administrative onboarding support for new hires, including but not limited to, drug test and background checks, ATS, and Workday
  • Ensure operation of equipment by completing preventative maintenance requirements, calling for repairs and maintaining equipment inventory
  • Maintain office supply inventory by checking stock to determine inventory level, anticipating needs, and placing orders
  • Serve as a contact for internal and external customers
  • Maintain solid customer relationships by handling questions and concerns with professionalism
  • Compose, prepare, analyze, and distribute confidential correspondence, memorandums, reports, spreadsheets, and other documents as requested
  • Answer and screen incoming calls and arrange conference calls with a professional demeanor
  • Maintain employee files in our system of record
  • Open and route incoming mail and packages; and prepare outgoing mail/dispatch
  • Represent Company values professionally in the community and at public gatherings
Requirements
  • Minimum of three years of recent administrative experience in an office environment
  • Human Resource experience is preferred
  • Workday and Kronos experience highly desirable
  • Advanced level computer experience, including a high level of proficiency in Microsoft Office Suite programs (Outlook, Excel, Word, PowerPoint, etc.) is necessary
  • Excellent communication, critical thinking, organizational, detail-oriented, and problem-solving skills are required with a can-do attitude, and the ability to adjust to changing requirements are essential
  • Must be able to demonstrate a proactive understanding of manager's needs, preferences, and schedules to provide support
  • The ability to work efficiently under pressure, accurately meet deadlines, present a professional demeanor, and work well independently is essential
  • Must be able to uphold a high standard of integrity and discretion and tactfully handle high-level confidential matters
  • Customer service skills, including the ability to manage and respond to different customer situations while maintaining a positive and friendly attitude are essential
  • Must be familiar with Company operational guidelines, practices, processes, and culture
  • Ability to quickly build relationships across the organization is crucial
  • The ability to work within a team and serve as a trusted expert for assigned duties is crucial
  • Ability to prioritize incoming requests appropriately while remaining flexible to the many changes that could occur during a day is essential
  • Ability to grasp a high-level overview of the organization to make confident decisions regarding operations is necessary
  • Maintaining confidentiality, treating others with respect and upholding Company values is key
  • Educational Requirements: High school diploma or GED. Additional college level administrative, computer or business-related classes are beneficial