Current jobs related to Office Coordinator - Pasadena, California - Citadel CPM

  • Office Coordinator

    1 month ago

    Pasadena, California, United States Shuster Advisory Group, LLC Full time

    Job OpportunityWe are seeking a highly organized and detail-oriented Office Administrator to support our team at Shuster Advisory Group, LLC.Key Responsibilities:Administrative Support:Manage and distribute incoming and outgoing mail, packages, and deliveries.Maintain office supplies inventory and order as necessary.Assist with scheduling meetings and...

  • Office Coordinator

    3 weeks ago

    Pasadena, California, United States Shuster Advisory Group, LLC Full time

    Job Title: Office AdministratorWe are seeking a highly organized and detail-oriented Office Administrator to join our team at Shuster Advisory Group, LLC. As an Office Administrator, you will be responsible for providing administrative support to our executives, managers, and other team members.Key Responsibilities:Administrative Support:Manage and...

  • Office Coordinator

    1 week ago

    Pasadena, California, United States Shuster Advisory Group, LLC Full time

    Job OpportunityWe are seeking a highly organized and detail-oriented Office Administrator to support our team at Shuster Advisory Group, LLC.Key Responsibilities:Administrative Support:Manage and distribute incoming and outgoing mail, packages, and deliveries.Maintain office supplies inventory and order as necessary.Assist with scheduling meetings,...

  • Intake Office Coordinator

    2 weeks ago

    Pasadena, California, United States Lisinski Law Firm Full time

    Job Title: Intake Office CoordinatorFirm Mission Statement:Lisinski Law Firm is dedicated to providing exceptional immigration solutions to our clients. Our mission is to change lives by offering innovative and effective solutions, even in the most challenging cases.Position Purpose:The Intake Office Coordinator plays a vital role in delivering a superior...

  • Bilingual Office Coordinator

    2 weeks ago

    Pasadena, California, United States Lisinski Law Firm Full time

    About Lisinski Law FirmLisinski Law Firm is dedicated to providing exceptional immigration solutions to our clients. Our mission is to change as many lives as possible by offering tailored solutions, even in the most challenging cases.Job Title: Bilingual Intake Office CoordinatorJob SummaryWe are seeking a highly skilled and customer-focused Bilingual...

  • Medical Office Coordinator

    1 week ago

    Pasadena, California, United States Andes Heart and Vascular Center Full time

    Job SummaryWe are seeking a highly organized and communicative Medical Office Coordinator to join our team at Andes Heart and Vascular Center. As a key member of our front desk team, you will be responsible for providing exceptional patient care and administrative support to our medical staff.Key Responsibilities:Welcome and greet patients in a warm and...

  • Dental Front Office Coordinator

    7 days ago

    Pasadena, California, United States DR MICHAEL BALIKYAN INC Full time

    Job OverviewWe are seeking a highly skilled and experienced Dental Front Office Assistant to join our team at DR MICHAEL BALIKYAN INC.The ideal candidate will have a strong background in dental reception and administration, with excellent communication and organizational skills.Responsibilities will include:Providing exceptional patient care and ensuring a...

  • Office Coordinator

    2 weeks ago

    Pasadena, California, United States Luminis Health Full time

    Job SummaryThe Office Assistant plays a vital role in our ambulatory setting, performing a diverse range of duties including greeting, registering, scheduling, and checking out patients on our computerized practice management system. Responsibilities also include maintaining accurate records, managing office supplies, and providing exceptional patient...

  • Office Coordinator

    2 months ago

    Pasadena, California, United States SummitHR Full time

    Job OverviewCULTURE AND COMPENSATION:Become part of a welcoming and professional environment at one of the leading title companies in the nation. Engage in a workplace dedicated to fostering long-term, fulfilling careers within a dynamic sector, where personal and professional development is encouraged.COMPENSATION PACKAGE:Our compensation structure is...

  • Medical Office Coordinator

    2 weeks ago

    Pasadena, California, United States Randstad Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Medical Office Clerk to join our team at Randstad Staffing. As a Medical Office Clerk, you will be responsible for receiving, reviewing, and authorizing referrals for Durable Medical Equipment (DME) and Prosthetic and Orthotic (P&O) orders.Key Responsibilities:Process referrals for DME and P&O...

  • Office Administrator

    4 weeks ago

    Pasadena, California, United States A Leading Role Full time

    A key role at A Leading Role, the Office Coordinator will be responsible for ensuring the smooth operation of our office.Key Responsibilities:Calendar Management: Handle and coordinate active calendars to ensure seamless scheduling and meeting coordination.Meeting Scheduling: Schedule and confirm meetings with internal and external stakeholders.File...

  • Medical Office Coordinator

    7 days ago

    Pasadena, California, United States Randstad Full time

    Key Responsibilities:As an Office Clerk at Randstad, you will be responsible for performing a variety of administrative tasks, including typing, proofreading, copying, filing, and printing general and confidential correspondence. You will also be responsible for answering phones, routing calls, and taking messages. Additionally, you will organize internal...

  • Office Administrator

    4 weeks ago

    Pasadena, California, United States A Leading Role Full time

    The ideal candidate will possess exceptional organizational skills, effective communication abilities, and a proactive approach to managing daily tasks. A strong ability to prioritize and meet deadlines will ensure success in this multifaceted role.Key ResponsibilitiesCoordinate and manage active calendarsSchedule and confirm meetings with precisionMaintain...

  • Real Estate Office Executive

    3 weeks ago

    Pasadena, California, United States SummitHR Full time

    Job DescriptionReal Estate ExecutiveA dynamic and innovative national real estate firm is seeking an experienced Office Manager and Recruiting Executive to join the team in Pasadena, California.The ideal candidate will possess a California Real Estate License, a minimum of 5 years of Real Estate sales and office management experience within a real estate...

  • Office Assistant I

    2 weeks ago

    Pasadena, California, United States City of Pasadena Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Assistant I to join our team at the City of Pasadena. This role will provide administrative support to our animal shelter team, ensuring the smooth operation of daily activities.Key ResponsibilitiesAssist visitors with lost and found animals, pet adoptions, and other servicesEnter data...

  • Administrative Coordinator

    4 weeks ago

    Pasadena, California, United States SummitHR Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at SummitHR. As an Administrative Assistant, you will provide administrative support to all levels and departments, ensuring seamless day-to-day operations.Key ResponsibilitiesRetrieve, sort, and direct all incoming mail and messenger deliveries to the...

  • Administrative Coordinator

    2 weeks ago

    Pasadena, California, United States Ultimate Staffing Services Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Administrative Assistant to support our team's daily operations. This role is crucial in enhancing team productivity and ensuring efficient office management.Key Responsibilities:Provide administrative support to team members, including scheduling meetings, managing calendars, and coordinating...

  • Administrative Coordinator

    3 weeks ago

    Pasadena, California, United States California Institute of Technology Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Administrative Assistant to join the Mechanical and Civil Engineering Department administrative team. The successful candidate will possess initiative, good judgment, and strong problem-solving skills and quickly gain knowledge of department, division, and campus-wide operations.Key...

  • Medical Education Coordinator

    1 month ago

    Pasadena, California, United States Huntington Hospital Full time

    About the RoleHuntington Hospital is seeking a highly skilled and detail-oriented Medical Education Coordinator to join our team. As a key member of our Graduate Medical Education Office, you will play a critical role in coordinating the day-to-day activities for our medical students and rotating residents/fellows.Key ResponsibilitiesCoordinate rotations and...

  • Medical Education Coordinator

    4 weeks ago

    Pasadena, California, United States Huntington Hospital Full time

    Huntington Hospital Career OpportunityWe are seeking a highly skilled and detail-oriented Medical Education Coordinator to join our Graduate Medical Education Office (GME) team. As a key member of our team, you will play a vital role in coordinating the day-to-day activities for our medical students and rotating residents/fellows.About the Role:Coordinate...

Office Coordinator

2 months ago

Pasadena, California, United States Citadel CPM Full time
Job Description

Company Overview
Citadel CPM is a distinguished construction project management firm that offers services to various governmental agencies across multiple sectors. With a commitment to delivering projects efficiently and within financial parameters, Citadel CPM emphasizes the principles of Integrity, Professionalism, and Responsiveness.

Position: Administrative Assistant

Role Summary
The Administrative Assistant plays a crucial role in facilitating seamless communication and ensuring the effective functioning of office operations. This position demands a high degree of expertise in administrative functions along with proactive problem-solving capabilities.

Key Responsibilities

  • Oversee daily office activities and act as the primary point of contact
  • Schedule and coordinate meetings, appointments, and conferences
  • Manage timesheets, expense documentation, and vendor relations
  • Assist in the planning and organization of project-related events and documentation
  • Maintain inventory of office supplies and manage procurement
  • Provide support to various departments as required

Qualifications

  • 2-4 years of experience in an administrative support role
  • Strong communication skills, both written and verbal
  • Exceptional organizational and time management skills
  • Proficient in Microsoft Office Suite and other relevant software

Benefits

  • Comprehensive Medical, Vision, and Dental Insurance
  • 401K plan and Life Insurance options
  • Paid Time Off for personal, sick, and holiday leave
  • Reimbursement for professional development opportunities