Administrative Coordinator
1 month ago
At JobRialto, we are seeking a skilled Administrative Coordinator to provide comprehensive support in various areas, including accounts payable, sales support, inventory management, and HR/Safety/Fleet/DOT functions. This role requires strong organizational skills and the ability to work collaboratively across multiple departments.
About the Role:
We offer an estimated salary of $55,000 - $65,000 per year, based on experience and qualifications. The successful candidate will have proven experience in an administrative support role, preferably in a corporate environment, and possess excellent communication and interpersonal skills.
Key Responsibilities:
- Manage Accounts Payable: Assist with bill payments, serve as a Subject Matter Expert (SME) in related processes, facilitate new supplier setup, submit invoices for closed orders, and manage P-Card usage.
- Sales Support/Analysis: Set up new customers, ensure accuracy of information, tax details, and credit applications; handle Letter of Engagement (LOE) for Non-Pepsi Direct customers; follow up on customer calls for Pepsi Direct customers; manage stale dated checks; and act as a liaison for Pepsi Direct, assisting in issue resolution.
- Inventory Support: Perform weekly inventory tasks to ensure accurate stock management, process period-end weekly inventory every four weeks, including weekend work as required.
- Manage the ADP process by posting job openings and submitting interview notes; support HR functions, including new hire orientation, weekly recruiting calls, and performance reviews (PARs and PMPs); assist in safety training and Schoox management for managers; coordinate health and wellness programs, including flu shot clinics; ensure compliance with environmental audits and maintain updated Certificates of Liability Insurance for all vendors and visitors; oversee the random drug testing process and manage employee badge issuance; provide SME assistance for payroll-related queries; support IT and TSA requests as needed; coordinate Local Purchasing Orders (LPO) for community outreach events; and post and manage employee recognition initiatives.
- Proven experience in an administrative support role, preferably in a corporate environment.
- Strong organizational skills and attention to detail.
- Excellent communication and interpersonal skills.
- Proficient in Microsoft Office Suite and relevant software applications.
- Ability to handle multiple tasks and prioritize effectively.
- Experience with accounts payable processes and inventory management is a plus.
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