Dedicated Office Coordinator
6 days ago
At JobRialto, we are seeking a detail-oriented and organized Administrative Assistant to provide comprehensive support in various areas, including Accounts Payable, Sales Support, Inventory Management, and HR/Safety/Fleet/DOT functions.
About the RoleThis role requires strong organizational skills, excellent communication and interpersonal skills, and the ability to work collaboratively across multiple departments.
Key Responsibilities:- Accounts Payable:
- Process bill payments and serve as an expert in related processes.
- Facilitate new supplier setup and provide assistance.
- Submit invoices for closed orders, ensuring compliance and accuracy.
- Manage P-Card usage and administration.
- Sales Support/Analysis:
- Set up new customers, ensuring accuracy of information and tax details.
- Handle Letter of Engagement (LOE) for Non-Pepsi Direct customers.
- Follow up on customer calls for Pepsi Direct customers to ensure timely responses and recovery.
- Manage stale dated checks and provide support for pricing issues.
- Act as a liaison for Pepsi Direct, assisting in issue resolution.
- Oversee uniform ordering and generate reports as needed.
- Inventory Support:
- Perform weekly inventory tasks to ensure accurate stock management.
- Process period-end weekly inventory every four weeks, including weekend work as required.
- HR/Safety/Fleet/DOT Support:
- Manage the ADP process by posting job openings and submitting interview notes.
- Support HR functions, including new hire orientation, recruiting calls, and performance reviews.
- Assist in safety training and Schoox management for managers.
- Coordinate health and wellness programs, including flu shot clinics.
- Ensure compliance with environmental audits and maintain updated Certificates of Liability Insurance for all vendors and visitors.
- Oversee the random drug testing process and manage employee badge issuance.
- Provide assistance for payroll-related queries.
- Support IT and TSA requests as needed.
- Coordinate Local Purchasing Orders (LPO) for community outreach events.
- Post and manage employee recognition initiatives.
As an Administrative Assistant at JobRialto, you will have the opportunity to work in a dynamic environment and contribute to the success of our team. If you are a motivated and detail-oriented individual, we encourage you to apply for this exciting role.
The estimated salary for this position is $55,000 - $65,000 per year, depending on experience.
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