Dedicated Office Coordinator

6 days ago


Manchester, New Hampshire, United States JobRialto Full time

At JobRialto, we are seeking a detail-oriented and organized Administrative Assistant to provide comprehensive support in various areas, including Accounts Payable, Sales Support, Inventory Management, and HR/Safety/Fleet/DOT functions.

About the Role

This role requires strong organizational skills, excellent communication and interpersonal skills, and the ability to work collaboratively across multiple departments.

Key Responsibilities:
  1. Accounts Payable:
    • Process bill payments and serve as an expert in related processes.
    • Facilitate new supplier setup and provide assistance.
    • Submit invoices for closed orders, ensuring compliance and accuracy.
    • Manage P-Card usage and administration.
  2. Sales Support/Analysis:
    • Set up new customers, ensuring accuracy of information and tax details.
    • Handle Letter of Engagement (LOE) for Non-Pepsi Direct customers.
    • Follow up on customer calls for Pepsi Direct customers to ensure timely responses and recovery.
    • Manage stale dated checks and provide support for pricing issues.
    • Act as a liaison for Pepsi Direct, assisting in issue resolution.
    • Oversee uniform ordering and generate reports as needed.
  3. Inventory Support:
    • Perform weekly inventory tasks to ensure accurate stock management.
    • Process period-end weekly inventory every four weeks, including weekend work as required.
  4. HR/Safety/Fleet/DOT Support:
    • Manage the ADP process by posting job openings and submitting interview notes.
    • Support HR functions, including new hire orientation, recruiting calls, and performance reviews.
    • Assist in safety training and Schoox management for managers.
    • Coordinate health and wellness programs, including flu shot clinics.
    • Ensure compliance with environmental audits and maintain updated Certificates of Liability Insurance for all vendors and visitors.
    • Oversee the random drug testing process and manage employee badge issuance.
    • Provide assistance for payroll-related queries.
    • Support IT and TSA requests as needed.
    • Coordinate Local Purchasing Orders (LPO) for community outreach events.
    • Post and manage employee recognition initiatives.

As an Administrative Assistant at JobRialto, you will have the opportunity to work in a dynamic environment and contribute to the success of our team. If you are a motivated and detail-oriented individual, we encourage you to apply for this exciting role.

The estimated salary for this position is $55,000 - $65,000 per year, depending on experience.


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