Event Operations Coordinator

2 weeks ago


Bakersfield, California, United States Milan Event Center Full time
Job Overview

We are looking for a meticulous and proactive individual to join our team at Milan Event Center as an Events Coordinator. In this role, you will be tasked with the comprehensive planning and execution of various events, such as corporate gatherings, workshops, and fundraising events. Your collaboration with different teams and stakeholders will be essential to ensure each event is executed flawlessly, surpassing client expectations and providing unforgettable experiences for all participants.

Note: This position may require working during evenings, weekends, and holidays. There may be instances where consecutive workdays are necessary, with prior notification.

Key Responsibilities

  • Formulate and uphold detailed event project plans, encompassing timelines, budgets, and resource distribution.
  • Engage with clients to ascertain their event goals and specifications.
  • Conduct research and negotiate with vendors, contractors, and suppliers for event-related services and products.
  • Manage event logistics, including venue selection, transportation, audio-visual equipment, and catering arrangements.
  • Work alongside internal and external teams to develop event marketing materials and promotional strategies.
  • Oversee event registration, attendee communication, and ticket sales through digital platforms.
  • Supervise event setup and teardown, ensuring all components of the event operate smoothly and efficiently.
  • Track event budgets, expenses, and revenues, providing regular updates to stakeholders.
  • Assess event success and collect feedback from clients, attendees, and stakeholders for ongoing enhancement.

Qualifications

  • Bachelor's degree in Event Management, Hospitality, Marketing, or a related field preferred; or relevant work experience.
  • Demonstrated experience as an Event Manager, successfully orchestrating a variety of events.
  • Exceptional project management and organizational abilities, with a knack for multitasking and prioritizing.
  • Outstanding communication and negotiation skills, capable of fostering and maintaining relationships with clients and vendors.
  • Proficient in event management software and online ticketing platforms.
  • Understanding of event marketing strategies and techniques.
  • Ability to thrive under pressure and meet stringent deadlines.
  • Willingness to work evenings and weekends as necessary for event preparation and execution.
  • Valid driver's license and reliable transportation.
  • Capability to lift and transport event equipment and supplies.
  • Professional demeanor with a keen attention to detail.


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