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Human Resources/Payroll Coordinator

3 months ago

Bakersfield, California, United States Staples Energy Full time

We are seeking a dedicated Human Resources/Payroll Coordinator to join our team The ideal candidate will play a key role in supporting various HR functions and ensuring the smooth operation of HR and payroll processes
Overview:
Provides HR and payroll support across all office locations. Assists the Human Resources Director with advanced administrative tasks, including managing databases and producing detailed reports.
Responsibilities:

  • Support the daily operations of HR functions and payroll responsibilities.
  • Manage and maintain employee payroll records with accuracy.
  • Ensure timely and accurate completion of timecards for payroll processing.
  • Regularly audit and update HRIS databases.
  • Process off-cycle payrolls as needed for corrections or adjustments, including on-demand checks and final pay, ensuring compliance with company policies and state regulations.
  • Serve as the point of contact for employees regarding inquiries about timekeeping, paychecks, benefits, and leave.
  • Oversee the recruitment and hiring process by collaborating with managers to attract, hire, and onboard new employees.
  • Conduct new hire orientations, both in-person and virtually, for multiple office locations, ensuring all onboarding tasks and documentation are completed and entered into the systems.
  • Coordinate and participate in recruitment events such as job fairs and college visits.
  • Maintain both digital and physical employee records, ensuring accuracy and completeness.
  • Track and maintain records of employee training and certifications.
  • Investigate, document, and report employee injuries and accidents, initiating appropriate actions when needed.
  • Coordinate the maintenance and management of the company's vehicle fleet.
  • Plan and support company-wide meetings and events, including open enrollment, new hire orientation, and company events.
  • Provide clerical and administrative support as needed.
  • Participate in special projects and perform other duties as assigned.

Required Skills/Abilities:

  • Strong verbal and written communication skills.
  • Exceptional organizational abilities with keen attention to detail.
  • Proficient in Microsoft Office Suite or similar software.
  • Solid understanding of HR principles, practices, and procedures.
  • Excellent time management skills with a track record of meeting deadlines.
  • Self-motivated and able to work independently, while also being a collaborative team player.
  • Strong follow-up skills, with the ability to comprehend tasks, adapt to process changes, and demonstrate a strong sense of responsibility and ownership.

Education and Experience:

  • High school diploma or equivalent required.
  • Associate's or Bachelor's degree in a related field preferred.
  • At least two years related experience required.

Pay Range: $ $26.50 per hour

Essential Job Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Working Conditions

This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. Must be able to sit and work on a computer for extended periods of time.

AAP/EEO Statement

Staples Energy provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Job Type: Full-time, on-site