Senior Executive Office Administrator

2 weeks ago

Arlington, Virginia, United States SAIC Full time

Position Overview

SAIC is in search of a committed Executive Office Administrator and Scheduler to deliver on-site support within a high-profile environment, collaborating closely with the Department of Defense (DoD) General Counsel (GC), who serves as the principal legal advisor to the Secretary of Defense, a role that is both Presidentially nominated and Senate-confirmed.

Key Responsibilities:

  • Engage in a variety of intricate tasks, including the organization of meetings, events, and travel arrangements for the GC.
  • Prepare comprehensive briefing materials for meetings and maintain organized record systems.
  • Provide exceptional service to both internal and external stakeholders.
  • Interact closely with senior leadership across the Pentagon and the broader DoD community, including high-ranking officials from various DoD Components, industry partners, academic institutions, and international collaborators to fulfill organizational objectives.
  • Adapt to a fast-paced office environment, which may require extended hours.

Daily Duties:

  • Serve as the primary Executive Office Scheduler, managing the GC's calendar with precision.
  • Collaborate with front office personnel to ensure timely and effective scheduling actions.
  • Coordinate with various offices to resolve scheduling conflicts and arrange meetings and appointments.
  • Handle phone communications, assist non-cleared personnel, and maintain organized files.
  • Perform administrative tasks such as copying, scanning documents, and managing basic office functions.

Qualifications:

Essential Skills:

  • A Bachelor's Degree accompanied by 6 years of progressively responsible experience in administrative support or scheduling.
  • Additional relevant experience may be considered in lieu of a degree.
  • Strong understanding of administrative functions, processes, and procedures.
  • Familiarity with DoD, Joint Staff, and Military Department standards.
  • Capability to manage sensitive information, including executive-level correspondence.
  • Proven ability to leverage established relationships within the DoD and related agencies.
  • A flexible team player, adept at engaging with all levels of personnel within the defense community.
  • Availability for on-site support at the Pentagon, Monday through Friday.

Clearance Requirements:

  • Must possess TS/SCI clearance.
  • US Citizenship is mandatory.

SAIC welcomes applications continuously and maintains an open application process.

Covid Policy: SAIC does not mandate COVID-19 vaccinations or boosters; however, compliance with customer site vaccination requirements is necessary when working at a customer location.

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