Administrative Support Specialist
1 week ago
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Santa Fe County. As an Administrative Assistant, you will provide administrative support to our Public Works department, ensuring the smooth operation of our office and providing exceptional customer service to our staff and the public.
Key Responsibilities- Provide administrative support to the Public Works department, including scheduling appointments, communicating with employees, vendors, and customers, and taking and transcribing dictation.
- Maintain staff and departmental calendars, coordinate meetings, and make travel arrangements for staff and County officials.
- Assemble documents, correspondence, reports, and reference material, and develop and maintain records management systems.
- Prepare documents for mailing, receive and distribute mail, and respond to or forward emails.
- Generate purchase requisitions, order office supplies, and maintain office equipment maintenance contracts.
- Accept documents from customers, review for completion, and process forms and documents manually and in computer systems.
- Collect money, deposit funds, and balance cash drawers.
- Enter data and maintain databases, run reports as required, and attend meetings, take and prepare minutes, and draft contracts and agendas for supervisory approval.
- High school diploma or equivalent, and four (4) years of experience in a business environment, or any combination of college education, training, and experience in public and/or business administration totaling four (4) years.
- Working knowledge of office practices and procedures, office equipment, computer software, preparation of records, reports, correspondence, and written directives, English language usage, grammar, spelling, and punctuation, basic math and accounting principles and practices.
- Ability to act independently, make decisions, analyze and interpret records and reports, communicate effectively verbally and in writing, follow verbal and written instructions, and work as a team member.
- Medical, dental, vision, life insurance, accidental death and dismemberment insurance, voluntary life and AD&D insurance, short-term disability, long-term disability, flexible spending account, employee assistance program, and gym membership.
Santa Fe County is an Equal Opportunity Employer and is proud to offer a comprehensive benefits package to eligible employees. If you are a motivated and detail-oriented individual who is passionate about providing exceptional customer service, we encourage you to apply for this exciting opportunity.
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