Property Administration Assistant

4 days ago


Chicago, Illinois, United States BJB Properties Full time
Job Overview: At BJB Properties, we are seeking a detail-oriented Property Administration Assistant to join our team. As a key member of our property management department, you will be responsible for supporting the Property Manager in various administrative tasks and ensuring seamless day-to-day operations.

In this role, you will have the opportunity to work closely with residents, respond to their inquiries, and resolve any issues that may arise. Your excellent communication skills, both written and verbal, will enable you to effectively interact with residents, colleagues, and external partners.

This position requires strong organizational skills, attention to detail, and the ability to multitask. You will be responsible for preparing move-in packets, inspecting units, and maintaining accurate records. Additionally, you will assist with resident requests, answer phone calls, and greet visitors professionally.

We offer a competitive salary of $45,000 - $55,000 per year, depending on experience. If you are a motivated individual who thrives in a fast-paced environment, we encourage you to apply.

Key Responsibilities:
  • Support Property Manager in general administration and related management functions.
  • Assist residents with problems and requests.
  • Prepare move-in packets and paperwork.
  • Inspect 'rent readies' weekly to maintain readiness.
  • Take resident calls for service or other needs and forward to the appropriate person.
  • Write work orders for service and follow up with maintenance.
  • Promote good resident relations through courteous and timely response to resident needs and concerns.
  • Review, coordinate, assist, and oversee completion of all rental paperwork to ensure accuracy and timely reporting to accounting company.
  • Maintain tenant lease files.
  • Assist in move-in and move-out with residents and future tenants.
  • Answer outside phone calls and greet visitors.


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