Office Coordinator
4 weeks ago
The Brooks And Nelson Office Administrator is responsible for ensuring the smooth operation of our office. This role involves managing office supplies, handling administrative requests, and supporting staff. The ideal candidate will be self-motivated and trustworthy.
Key Responsibilities- Oversee and support all administrative duties in the office, ensuring a seamless and efficient work environment.
- Manage office supplies, inventory, and place orders as necessary to maintain a well-stocked and organized office.
- Greet visitors and direct them to the appropriate personnel, providing a warm and welcoming experience.
- Handle inquiries and provide information as needed, demonstrating excellent communication and interpersonal skills.
- Develop and maintain files, both physical and digital, to ensure accurate and up-to-date records.
- Provide data entry to create documents, spreadsheets, org charts, and more as necessary, utilizing Microsoft Office Suite proficiency.
- Coordinate meetings and arrange hotel and travel bookings, ensuring seamless logistics.
- Process incoming and outgoing mail, maintaining a high level of organization and attention to detail.
- SOURCE VENDORS FOR ON-SITE MEETINGS AND OFF-SITE CONFERENCES, demonstrating ability to work independently.
- Maintain updates of SharePoint website and Team Outlook calendar, ensuring accurate and timely information.
- Maintain and operate office equipment, including computer, multi-line phone, printer, copier, and facsimile.
- Run errands as needed, including grocery shopping, office supply runs, and other tasks, utilizing reliable transportation.
- Associate's degree or equivalent experience in a business-related field.
- Excellent organizational and time-management skills, with a strong attention to detail and accuracy.
- Proficiency in Microsoft Office Suite, particularly Excel.
- Excellent communication and interpersonal skills, with the ability to handle sensitive and confidential information.
- Reliable transportation and ability to sit for prolonged periods.
- Ability to use a computer and other office equipment, with occasional lifting and/or carrying up to 15 pounds.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Salary Range$65,000-$75,000
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