Assistant Registrar
6 days ago
The J. Paul Getty Trust, The is seeking an experienced Assistant Registrar to join its Collections Management team. As a key member of the Registrars department, you will play a crucial role in coordinating loans for exhibitions, ensuring the safe and efficient movement of artworks, and maintaining the accuracy and quality of object documentation in the Collections Information System.
Key Responsibilities- Exhibition Coordination: Assist with coordinating loans to the collections for exhibitions, including creating exhibition and lender hard files, preparing loan agreements, and reviewing and tracking lenders' loan conditions.
- Shipping and Courier Arrangements: Make shipping and courier arrangements for exhibitions, including maintaining spreadsheets and reports, making hotel reservations, and generating courier information sheets and departure sheets.
- Packing and Shipping: Coordinate packing and shipping with Museum staff, Trust security, and outside contractors, and check shipments in and out.
- Object Documentation: Assist in maintaining the quality and accuracy of object documentation in the Collections Information System, including entering, updating, and proofing records on exhibitions, loans, objects, insurance, and shipments.
- Administrative Support: Provide administrative support to the Department, including managing budgets, budget spreadsheets, and quarterly estimated actuals, and reconciling FedEx charges.
- Bachelor's degree in art history or a related field.
- 1-3 years of registration or publications experience or related experience in collections documentation, handling, or movement, or in the granting or obtaining of electronic rights.
- Knowledge of collection documentation, image reproduction, loan and rights negotiation, license agreements, or copyright law.
- Competency with database systems such as The Museum System (TMS) and basic imaging software.
- Knowledge of local, national, and international transportation and how each affects works of art.
- Knowledge of a Western European language.
- Excellent communication and interpersonal skills, with the ability to be diplomatic and work effectively with a wide range of employees and outside professionals.
- Ability to deal with confidential information and exercise discretion in dealing with information about the collections.
The J. Paul Getty Trust, The is a leading cultural and educational institution dedicated to the visual arts. We are committed to inspiring curiosity and enjoyment of the visual arts, and to promoting diversity, equity, and inclusion in all aspects of our work.
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