Administrative Support Specialist

6 days ago

Washington, Washington, D.C., United States Leidos Full time

Job Summary:

Leidos is seeking an experienced Administrative Professional to join our team in Washington, DC, providing support to the Federal Aviation Administration (FAA).

About the Role:

As an Executive Administrative Assistant, you will support the FAA's AIR Operations Support Branch for administrative needs. In this role, you will manage office calendars and all travel arrangements. Additional administrative needs across the team will include:

  • Providing office administrative support, including calendar management and scheduling appointments for the team and/or management.
  • Maintaining office files, records, and logs showing the status of actions and correspondence.
  • Arranging, confirming, and finalizing travel arrangements/reservations, including airfare, lodging, rental car, or similar types of reservations, along with meal and incidental expense (M&IE).
  • Preparing, writing, and editing correspondence and other documentation, such as letters, emails, and memorandums.
  • Creating briefing books and presentations for the staff using Microsoft Office software systems.
  • Providing supply management support, including tracking supply levels and compiling requests from the team for office supplies.
  • Processing outgoing mail using the FAA mailroom and checking for incoming mail on a weekly basis.

Requirements:

  • Bachelor's Degree
  • 4 – 8 years of prior relevant experience. Additional years of relevant experience will be considered in lieu of degree.
  • Solid interpersonal skills (oral & written)
  • Ability to handle multi-tasking priorities and strong self-motivation skills
  • Demonstrated aptitude for collaboration and teamwork
  • Ability to effectively communicate in written and verbal form to individuals at different organizational levels
  • Strong writing, time-management, and organizational skills
  • Ability to work independently within a fast-paced, large engineering organization
  • Ability to manage multiple projects concurrently with different schedules and requirements
  • Ability to obtain a Public Trust clearance

Preferred Qualifications:

  • Previous experience supporting FAA or other Federal Government agencies
  • Strong interpersonal and teaming skills
  • Previous experience booking travel

Clearance Required:

Public Trust clearance

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