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Administrative Support Specialist

2 months ago

Washington, Washington, D.C., United States Olgoonik Corporation Full time
Job Summary

We are seeking an experienced Administrative Specialist II to provide professional administrative support to the day-to-day operations of our division. The successful candidate will relieve senior personnel of many administrative tasks, ensuring the smooth operation of our office.

Key Responsibilities
  • Apply working knowledge of technical literature and style guides to documentation and publication standards.
  • Coordinate documentation, including technical reports, staff studies, and working papers.
  • Provide reference, document delivery, online research, and referral services.
  • Direct information services, oversee publication production, and investigate best practices for electronic documentation.
  • Interface with technical professionals in writing, editing, and publishing various documents.
  • Track and monitor document flow from inception to distribution, ensuring quality assurance checks for all deliverables.
  • Identify and correct problems as they arise.
  • Utilize computer software for document preparation and production.
  • Order and maintain office supplies.
  • Maintain an updated office telephone directory.
  • Conduct daily morning attendance reports.
  • Proof contractors' and government employees' timesheets.
  • Maintain Reserve It applications for conference room reservations.
  • Prepare memoranda and send reminders for meetings.
  • Answer telephones and direct calls to appropriate personnel.
  • Set up meetings for management.
Requirements
  • High School Diploma and at least three years of job-related experience or equivalent.
  • Minimum one year experience as an Administrative Specialist I or equivalent experience.
  • Excellent oral and written communication skills.
  • Thorough knowledge of Microsoft applications (MS Word, PowerPoint).
  • Ability to work independently and handle multiple tasks simultaneously.
  • Ability to communicate effectively orally and in writing.
  • Knowledge of office policies, practices, and procedures.
Security Clearance

A valid US Passport and a current United States Government SECRET Personnel Security Clearance are required. The successful candidate must be a U.S. Citizen and able to maintain a U.S. Government SECRET clearance.

Work Environment

The successful candidate will work in a general office environment with occasional lifting and moving of up to 25 pounds.