Administrative Support Specialist

8 hours ago

Washington, Washington, D.C., United States Olgoonik Corporation Full time
Job Summary

We are seeking an experienced Administrative Specialist II to provide professional administrative support to the day-to-day operations of our division. The successful candidate will relieve senior personnel of many administrative tasks, ensuring the smooth operation of our team.

Key Responsibilities
  • Apply working knowledge of technical literature and various style guides to documentation and publication standards.
  • Coordinate documentation such as technical reports, staff studies, and working papers.
  • Provide reference, document delivery, online research, and referral services.
  • Direct information services, oversee production of publications, and investigate and implement best ways to produce documentation electronically.
  • Interface with technical professionals in the writing, editing, and publication of various types of documents.
  • Track and monitor the flow of documents from inception to distribution of final copies and provide quality assurance checks for all document deliverables.
  • Identify and correct problems as they arise.
  • Utilize appropriate computer software for document preparation and production.
  • Order and maintain office supplies.
  • Maintain an updated office telephone directory.
  • Count office surveys and prepare quarterly reports.
  • Conduct daily morning attendance report of employees.
  • Proof contractors' and government employees' timesheets weekly and submit to the appropriate individuals.
  • Maintain Reserve It applications for reservations of conference rooms and meeting spaces and ensure space is unlocked and in order for scheduled events.
  • Prepare memoranda.
  • Send out reminders for meetings, etc. to staff.
  • Answer telephones, take messages/direct calls to appropriate personnel.
  • Set up meetings for management.
Requirements
  • High School Diploma and at least three (3) years of job-related experience or equivalent.
  • Minimum 1 year experience of Administrative Specialist I or equivalent experience.
  • Excellent oral and written communication skills.
  • Must demonstrate thorough knowledge of Microsoft applications (MS Word, PowerPoint).
  • Must be highly organized and have excellent oral and written communication skills in order to interact with division personnel and other government agencies at all levels.
  • Ability to work independently.
  • Ability to handle multiple tasks simultaneously.
  • Ability to communicate effectively orally and in writing.
  • Knowledge of office policies, practices, and procedures.
Security Clearance

Must have a valid US Passport and a current United States Government SECRET Personnel Security Clearance or be able to successfully complete a U.S. government administered Investigation.

Work Environment

General office environment.

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