Event Coordinator

4 weeks ago


Tallahassee, Florida, United States Oak View Group Full time
Event Manager Job Description

Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry.

As an Event Manager at Oak View Group, you will be responsible for managing every aspect of assigned events from advance planning stages through event settlement. This includes scheduling and supervising part-time parking staff, developing and implementing event department policies, programs, and procedures, and coordinating the collection, input, and documentation of all required employee information for part-time event staff.

This role requires strong organizational skills, attention to detail, and the ability to function and meet strict deadlines in a fast-paced environment. You will also be responsible for designing set-up diagrams in AutoCAD, working with the operations department to ensure all events are set up to client specifications, and communicating with the Director of Food and Beverage, Chefs, and Catering Manager on event needs.

The Event Manager will also be responsible for creating and distributing detailed Event Data Sheets prior to every assigned event, updating event estimates as needed, and completing a final settlement upon completion of each event.

This is a challenging and rewarding role that requires a customer service focus through teamwork and dedication to OVG's mission and principles.

  • Manage all aspects of banquets, trade shows, meetings, parking lot, and smaller miscellaneous events assigned by the Director of Events.
  • Thoroughly describe the venue's services and outline how services are coordinated to clients.
  • Advise clients on event logistics and suggest the most effective ways to use the facility for specific types of event functions.
  • Responsible for the hiring, terminating, performance evaluations, scheduling, training, and development of approximately 25 Parking Lot Attendants and back lot security.
  • Design set-up diagrams in AutoCAD based on event needs for approval by the client.
  • Work with the operations department to ensure all events are set up to client specifications and that all fire codes and safety regulations are being followed.
  • Communicate with the Director of Food and Beverage, Chefs, and Catering Manager on event needs.
  • Create and distribute detailed Event Data Sheets prior to every assigned event.
  • Update event estimates as needed and complete a final settlement upon completion of each event.
  • Have the ability to problem-solve, make quick decisions, and delegate responsibility while remaining professional and pleasant in the midst of stressful situations.
  • Serve as manager on duty as scheduled.
  • Coordinate the collection, input, and documentation of all required employee information for part-time event staff.
  • Responsible for developing and updating the Parking Department's Policies and Procedures Manual, to be included in the overall Events Department manual.
  • Process and submit biweekly Events Department payroll to HR.
  • Complete all duties with a customer service focus through teamwork and dedication to OVG's mission and principles.

Oak View Group is an equal opportunity employer and is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis.



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