Chief Accounting Officer

2 weeks ago

Birmingham, Alabama, United States InsideHigherEd Full time
Position Overview

The Director of Accounting is responsible for overseeing and managing the daily functions of the Business Affairs Office, which encompasses Accounts Payable, General Ledger, Cash Receipting, Payroll, and Capital Assets Accountability.


Compensation:
Salary is determined based on experience, with a range of $76,089 - $117,986 as per Salary Schedule C2.

This position is funded through a grant, and continued employment is dependent on the availability of grant funding. Non-probationary status is not achievable in this role due to the finite nature of the funding.
Key Responsibilities
  • Oversee the accounting and finance functions within the Business Affairs Office, including Accounts Payable, General Ledger, Cashiering/Accounts Receivable, Payroll, and Capital Assets.
  • Act as the primary contact for all Business Office operations.
  • Support the Executive Director with investment analysis and cash flow forecasting.
  • Facilitate banking services for the institution, including stop payments, account transfers, and credit card authorizations.
  • Verify payroll direct deposit authorizations and manage the upload of direct deposit files for monthly payroll.
  • Assist in reconciling financial aid grants and contracts with the general ledger and Student Financial Services.
  • Monitor daily cash receipts and expenditure disbursements.
  • Collaborate with the Executive Director of Fiscal Services to authorize Grants and Contracts prior to initiating General Ledger Budgets.
  • Prepare special reports required by various educational and regulatory agencies, as well as annual financial statements and budgets.
  • Assist with the reconciliation of federal funds between relevant systems and the general ledger.
  • Generate managerial reports for the Executive Director of Fiscal Services and the institution's President.
  • Provide backup support for processing Accounts Payable, Payroll, and Student Receivables.
  • Ensure compliance by monitoring vendor disclosure statements, W-9 forms, and E-verify documents.
  • Review 1098-T files and 1099 Miscellaneous reports for submission.
  • Engage with External Auditors as necessary.
  • Assist in monitoring and preparing operational budgets for the institution.
  • Support the preparation of the institution's financial statements.
  • Manage bond accounting and ongoing disclosure reporting for all debt instruments.
  • Oversee lease assets and assist with accounting for all leases.
  • Coordinate the monitoring and authorization of employee leave.
  • Prepare and submit reports as required by the institution's leadership and regulatory agencies.
  • Review and manage approval queues for budget access.
  • Assist with accounting for investment accounts and cash flow projections.
  • Implement processes to ensure compliance with applicable laws and regulations.
  • Evaluate federal grant expenditures and adherence to project objectives.
  • Participate in institutional planning and effectiveness initiatives.
  • Support accreditation and certification processes.
  • Contribute to the development and enforcement of institutional policies.
  • Authorize expenditures and monitor monthly budgets.
  • Conduct periodic reviews of internal controls within Business Services.
  • Manage the assignment and monitoring of cellular devices for misuse.
  • Research and submit unclaimed property items to the appropriate state treasury.
  • Supervise staff, conduct performance evaluations, and manage leave requests.
  • Participate in institutional committees as needed.

Additional duties may be assigned by the Executive Director of Fiscal Services. The Director of Accounting is expected to maintain a flexible schedule, which may include various hours throughout the day, evening, night, and weekends.

Qualifications
  • Bachelor's Degree in Accounting or a related field is required.
  • A Master's Degree is preferred.
  • Five (5) years of experience in accounting or a related field is necessary.
  • Experience in an educational institution is preferred.
  • Proficiency in computerized accounting software and Microsoft Office is required.
  • Familiarity with Ellucian Banner is preferred.
Required Skills
  • Excellent written and verbal communication skills.
  • Ability to thrive in a fast-paced environment and manage multiple tasks effectively.
  • Capability to organize, coordinate, supervise, and evaluate within a complex, multi-campus community college environment.
  • Strong computer skills and ability to adapt to change.
Physical Requirements

General office environment with the ability to stand or sit for extended periods. Ability to travel independently between multiple campuses and lift or move items up to 50 lbs.

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