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Finance Operations Manager

2 months ago

Fremont, California, United States City of Fremont, CA Full time
Job Title: Budget and Treasury Division Manager

Job Summary:

The City of Fremont's Finance Department is seeking a highly skilled and experienced Budget and Treasury Division Manager to join their team. As a key member of the department's management team, the successful candidate will be responsible for planning, organizing, and directing the operations of the Budget and Treasury Division.

Key Responsibilities:

  • Develop and implement operational performance measurement tools and standards in partnership with City departments.
  • Assist in the development of the departmental budget, goals, and objectives.
  • Represent the Finance Department on city-wide special project teams.
  • Direct and/or participate in special projects.
  • Ensure compliance with legislative, regulatory, and judicial mandates, regulations, and professional standards.
  • Prepare, issue, and recommend contracts for financial services.
  • Research and direct the development, implementation, and enhancement of automated financial information systems.
  • Select, train, and develop staff.
  • Assist with proposal costing during labor negotiations.

Accounting:

  • Direct the preparation of interim and annual financial reports in accordance with generally accepted accounting principles and standards.
  • Manage both internal and external audits by coordinating the preparation of schedules, information, and general access to records.
  • Oversee the development, implementation, and revision of accounting systems, procedures, and financial controls within the Finance Department and other departments throughout the City.
  • Serve as the technical resource in accounting, auditing, and automated financial reporting systems to both Finance and other City departments.
  • Interact with internal and external audit staff in reviews of accounting systems and controls.
  • Direct the maintenance of financial transaction records and verification of bank statements.

Accounts Payable/Purchasing:

  • Manage several major transaction systems within the Finance Department, including Accounts Payable and Purchasing.
  • Provide city-wide management and oversight of the purchasing and procurement functions and systems.
  • Ensure disbursement of City funds is properly accounted for and in accordance with budgetary authorities and legal requirements.

Budget:

  • Plan, organize, and administer the general fund, capital improvement, and cost center budgets' preparation process, including the creation, preparation, modification, maintenance, and analysis of the City's five-year operating budget forecast.
  • Provide leadership and technical assistance to the budget team, including the City Manager's Office, Finance, and Human Resources Departments.
  • Present budget information to the City Manager, Executive Management team, City Council, public, and all City departments.
  • Direct the compilation of data based on statistical studies and analyses of past and current years to justify fund requests.
  • Ensure the interests of the City Council, City Manager, and the Finance Department are met during the budget process.
  • Ensure integration of the budget and the strategic plan.
  • Develop budget policies and procedures.
  • Train departments on current budget preparation procedures.
  • Review and revise the budget documents, including the budget manual and published budget document.
  • Prepare analysis of budget variances and forecast expenditures for departments and the City.
  • Facilitate the development and implementation of enhanced and innovative budgeting techniques.

Revenue:

  • Oversee central cashiering and the collection of business taxes, locally assessed taxes, and charges.
  • Research revenue trends and recommend revenue-enhancing strategies.
  • Direct the transportation and delivery of City monies.
  • Oversee the administration of revenue-related ordinances, including the business tax ordinance and the transient occupancy tax ordinance.

Treasury:

  • Oversee and monitor the investment of City funds.
  • Direct the maintenance of financial transaction records, verification of bank statements, and the transportation and delivery of City monies.
  • Direct the preparation of the monthly Treasurer's report.
  • Develop and implement complex financial models for analysis and presentation of financial information.
  • Ensure compliance with bond documents and covenants for all City- and Agency-issued debt.
  • Manage the preparation of documents needed to issue long-term debt.

Requirements:

  • Any combination of education and/or experience that has provided the knowledge and skills necessary to satisfactory job performance would be qualifying.
  • A typical way to obtain the required knowledge and skills would be possession of a Bachelor's Degree in Accounting, Economics, Finance, Public or Business Administration and five (5) years progressively responsible experience, including one year of supervisory experience, with public agency financial and/or budgetary systems.
  • A Master's Degree or CPA may be substituted for one year of experience. Possession of a Master's degree or CPA is highly desirable.

Benefits:

The City of Fremont offers a comprehensive benefit package, including general and holiday leave, as well as medical, dental, vision, life, and long/short-term disability insurance.

How to Apply:

Please visit the City of Fremont's website to apply for this position. A resume, cover letter, and supplemental questionnaire must be submitted with the completed City application.