Finance Area Supervisor

2 weeks ago


Pittston, Pennsylvania, United States US Foods Full time
ESSENTIAL DUTIES AND RESPONSIBILITIES

Business Results
Responsible for overseeing Finance and Accounting functions, including but not limited to the following tasks:
1. Evaluate, investigate, and provide recommendations for customer credit and debit memo approvals.
2. Serve as the liaison with Shared Business Services (SBS) to supply Area-specific information required for resolving vendor inquiries and issues.
3. Direct management of Area payroll processes:
  a) Ensure the timely and precise upload of payroll data.
  b) Collaborate with Area department managers and the Corporate payroll team to guarantee prompt submission of payroll data.
  c) Monitor requests and reasons for Off Cycle paychecks to assist the Area Finance Director in minimizing payroll discrepancies.
  d) Investigate and address payroll inquiries from department managers and employees.
  e) Work with the HR team on new hires, bonuses, and annual wage adjustments.
  f) Reconcile payroll registers.
  g) Track Paid Time Off.
  h) Manage Per Diem Cards.
  i) Educate Area managers on payroll procedures to ensure comprehensive understanding of payroll responsibilities.
  j) Oversee Kronos System administration, including:
    • Coordination with Support Office IT staff for necessary Area changes.
    • Wage and PTO rules.
  k) Submit EIB forms.

Planning & Forecasting
1. Assist the Area Finance Director in formulating the Area's annual budget (AOP) and monthly forecasts:
  a) Execute assigned components of the AOP, such as SG&A costs.
  b) Aid in the monthly preparation of forecasts as directed by the Area Finance Director.

Financial Reporting and Analysis
1. Support the Area Finance Director and Area Staff in producing and delivering timely and accurate financial statements:
    • Prepare journal entries.
    • Investigate, monitor, and resolve accounting discrepancies.
    • Prepare or research various financial items for reporting purposes (e.g., flux, ad hoc reporting) as directed by the Area Finance Director.
2. Prepare monthly close commentary files.
3. Participate in the monthly Fixed and Variable expense files.
4. Assist the Director of Finance with Balance Sheet reviews.
5. Coordinate the financial tracking of Capital Projects.

Internal Controls
1. Ensure compliance with Sarbanes-Oxley (SOX) regulations throughout the Area:
    • Ensure SOX and internal controls within the scope of responsibility are executed timely and accurately.
    • Provide support to the Area Finance Director for Market and Hub internal control matters.
    • Manage fixed asset records.

Area Finance
1. Complete ad hoc projects and analyses as requested.
2. Serve as a backup for the Area Finance Director on a limited, as-needed basis.

SUPERVISION:
No direct reports.

RELATIONSHIPS
Internal:
Area Director of Finance, Area Staff, Audit Services, Buyers, Sales and Operations Staff, Department Managers, FSC and NSC personnel.
External:
None.

WORK ENVIRONMENT
Hybrid:
This role is partially remote, and the associate is expected to perform assigned responsibilities from a combined home-based and office-based environment.

QUALIFICATIONS
Education:
BS in Business Administration, Accounting, or Finance and/or equivalent work experience required.

Related Experience/Requirements:
1. Minimum of five (5) years of accounting and/or financial analysis experience or two years in public accounting is required. Industry experience is preferred. Prior experience supervising an accounting, financial analysis, or public accounting staff is preferred.
2. Multi-site supervisory experience is preferred. Overnight travel may be required for training, meetings, or other company events.

Knowledge/Skills/Abilities:
Knowledge of finance, accounting, budgeting, and cost control principles, including Generally Accepted Accounting Principles and SOX. Proficient in Microsoft Excel. Strong interpersonal skills with the ability to interact at all levels within the organization. Excellent written and oral communication skills are required. Ability to prioritize tasks in a multi-tasked environment is essential.
EOE Race/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Protected Veteran/Disability Status #LI-DL2

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