Administrative Assistant

19 hours ago

Colorado Springs, Colorado, United States Mountain Springs Church Full time
Job Summary

This role is crucial in supporting the mission and vision of Mountain Springs Church by providing a warm and welcoming experience for guests. The ideal candidate will be highly organized, able to multitask, and possess excellent communication and interpersonal skills. They will be responsible for managing correspondence, handling phone calls, and providing exceptional customer service. Additionally, they will interact with other departments, assist with administrative tasks, and maintain a high level of discretion when handling confidential matters.

Key Responsibilities
  • Manage all forms of correspondence, including voice mail, email, and regular mail
  • Accomplish office duties, such as answering phone calls, checking in visitors, and directing them to resources
  • Interact with other departments to order office supplies and provide administrative assistance
  • Assist the Facilities Senior Coordinator with phone calls, obtaining estimates, and other administrative tasks
  • Distribute mail daily and understand the process of benevolence
  • Discern and transfer emergency ministry calls to the Care Leader on Call
  • Maintain the guest coffee area and perform other duties as assigned
Requirements
  • High School Diploma or equivalent
  • Knowledgeable with email and familiar with basic computer operation
  • Developed and honed communication skills and interpersonal awareness
  • Ability to multitask and prioritize decisions under stress
  • Sensitive and skilled in dealing with differing behaviors, feelings, and values
  • Appropriate awareness of privacy of sensitive and confidential information
  • Enjoy working collaboratively with a staff team
  • Recognizes own limits and embraces the expertise of other staff
  • Ability to work with Data Base Administration
Physical Requirements and Working Conditions
  • Adequate transportation to complete job responsibilities in a timely manner
  • Prolonged, extensive, or considerable standing/walking/sitting
  • Manual dexterity and mobility
  • Visual and auditory acuity
  • Ability to lift, push, pull 30 pounds
  • Exposed to a variety of electromechanical hazards
  • Subject to varying and unpredictable situations
MSC Staff Expectations and Standards
  • Attendance and punctuality consistent with job requirements
  • Appearance appropriate for task per agency and department dress code
  • Standard of conduct according to MSC Conduct Code
  • Adherence to MSC Personnel Guidelines
  • Regularly attend scheduled/assigned staff meeting and MSC worship services
  • Uses resources in a cost-effective manner
  • Operates needed equipment efficiently and effectively
  • Establishes and maintains cooperative working relationships with all employees

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