Human Resources Coordinator

2 days ago


Ontario, California, United States Aston Carter Full time
Job Summary

Aston Carter is seeking a highly organized and detail-oriented Human Resources Coordinator to join our team. As a key member of our HR department, you will be responsible for providing administrative support to our HR Business Partner and ensuring the smooth operation of our HR functions.

Key Responsibilities
  • LMS Monitoring: Oversee the Learning Management System (LMS) to ensure compliance and completion of required training modules, including tracking new hire training progress.
  • Recruitment Support: Assist with recruitment activities by tracking and processing pre-employment requirements, scheduling interviews, posting job openings, conducting new hire orientations, and supporting the onboarding process.
  • I-9 Compliance: Run monthly reports to monitor I-9 compliance, ensuring all documentation is current, and coordinate with local HR representatives or employees to obtain necessary documents.
  • Policy and Procedure Management: Ensure all HR policies and procedures on the company intranet are up-to-date for all locations, making updates as directed by the HR Business Partner or HR Director.
  • Job Description Maintenance: Maintain and update a catalog of job descriptions for each location.
  • Communication Management: Answer and direct HR mainline phone calls, and manage incoming faxes and emails.
  • Mail Distribution: Receive and distribute HR mail.
  • Document Creation: Proofread and create documents, correspondence, forms, flyers, and postings produced by the HR department.
  • Employee Support: Provide support for employee transfers, changes in job classification/title, and other related employment paperwork and processes as directed by the HR Business Partner.
  • Report Preparation: Assist in preparing human resource reports, including open positions, new hires, and turnover reports.
  • Labor Law Compliance: Ensure all labor law posters are current and manage the account.
  • Employee Engagement: Support employee engagement activities.
  • Additional Duties: Perform other related duties as assigned.
Requirements
  • Excellent Organizational Skills: Ability to prioritize tasks and manage multiple projects simultaneously.
  • Attention to Detail: Meticulous attention to detail and ability to maintain accurate records.
  • Communication Skills: Excellent written and verbal communication skills, with the ability to present information to various audiences.
  • Technical Skills: Proficient in Microsoft Office Suite, with strong Excel knowledge preferred.
  • Education/Experience: Minimum two (2) years entry-level human resources experience preferred, with an HR-related certificate or degree strongly recommended.


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