Community Association Manager

6 days ago

Miami, Florida, United States Affinity Management Services LLC Full time

Affinity Management Services is a reputable association management company serving Miami-Dade, Broward, and Palm Beach County for over 15 years. We have grown due to our commitment to creating a first-class living environment for residents and enriching the quality of life in our communities through innovative services.

As a Community Association Manager at Affinity Management Services, you will play a pivotal role in fostering thriving and well-managed communities. Your responsibilities include cultivating positive relationships with association boards, addressing unit owners' needs, managing vendors, and overseeing the association's finances.

Key Responsibilities:

  • Develop and maintain professional relationships with the Board of Directors and homeowners, promptly addressing service requests and investigating serious complaints.
  • Establish and foster relationships with association vendors to ensure cooperation and supervise the quality of their services.
  • Plan, direct, and oversee the implementation of comprehensive systems for protecting community assets and records in a professional manner.
  • Inspect the community and facilities to determine maintenance and security needs, ensuring safety rules are communicated and enforced.
  • Investigate accidents and claims for property damage, including damage or destruction to common elements, and prepare detailed reports.
  • Prepare meeting agendas, supervise file and record management, and attend Board of Directors and Annual or Special Meetings.
  • Assist in preparing monthly financial reports, ensuring accuracy and variance trend analysis.
  • Manage the association's finances, understand financial statements, and provide guidance to the board to make informed decisions.
  • Prepare annual budgets, analyze expenses item by item, and suggest adequate funding for financial responsibility.
  • Prepare RFPs for job requests and analyze bids to ensure an accurate comparison and presentation of project specifications.
  • Provide reports to the Board of Directors with recommendations to enhance community appearance, values, and promote harmony among residents.
  • Respond to and act on association emergencies in a timely manner.
  • Manage major improvement projects, including preparing RFPs for projects exceeding $10,000, coordinating meetings, and overseeing vendor interactions.
  • Schedule and review staff assignments to ensure adequate coverage while working within the assigned budget.
  • Review and approve payroll for direct employees and vendor invoices before payment.

Requirements:

  • Bilingual (English, Spanish) preferred.
  • Active CAM License required.
  • Minimum 5 years of management experience.
  • Experience with High-Rise Condominiums and HOA Management.
  • General Computer Skills.

Compensation Details:

The estimated annual salary for this position is approximately $60,000-$80,000, depending on experience. The schedule is Monday-Friday, 9am-5pm, with nighttime meetings and emergency calls as required.

Benefits:

Affinity Management Services offers a comprehensive benefits package, including fully paid medical insurance, voluntary dental, vision, life insurance, and short-term disability. We also offer a 401(K) Plan after 90 days of employment, competitive pay, paid time off, and opportunities for growth and promotion within the organization.

Affinity Management Services is committed to fair treatment of all applicants and associates without regard to factors such as race, national origin, sex, age, disability, veteran status, sexual orientation, or gender identity, as protected by law.

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