Project Coordinator

4 days ago

Nashville, Tennessee, United States T.W. Frierson Contractor Full time
Job Summary:

This position plays a crucial role in supporting Project Executives, Project Managers, Senior Project Managers, and field supervision in the administrative and coordinating activities of construction projects.

Duties and Responsibilities:
  • Produce and manage subcontract agreements, change orders, purchase orders, and purchase change orders, perform related data entry and storage, distribute to field supervision, and process executed contracts for all assigned projects.
  • Produce and manage owner contracts and change orders in AIA software system, as well as related data entry and storage for all assigned projects.
  • Produce project drawing logs at the beginning of each project.
  • Download drawings and specifications into Procore software system.
  • Log billings into billing tracking sheet each month.
  • Provide assistance to Project Managers in gathering backup information for billings as required.
  • Produce compliance reports twice per month for all active projects to review the status of project documentation receipt, contacting appropriate parties for missing documentation.
  • Call vendors of subcontractors once a month to confirm subcontractor payments.
  • Perform data entry of project estimates at the beginning of projects.
  • Perform data entry of approved owner change orders.
  • Work with project management to request receipt of project close-out documentation from subcontractors, perform data storage of received items, and produce O&M manuals for owners.
  • Send out final lien waivers to all project subcontractors and perform related data entry and storage.
  • Produce drawings for field supervision and/or project management as needed.
  • Take meeting minutes at subcontractor coordination meetings, pre-trade meetings, and owner meetings if requested.
  • Provide front desk relief for breaks and occasional lunch periods.
  • Take minutes of bi-weekly project management meetings.
  • Perform additional assignments at supervisor's direction or VP of Operations' request.
Requirements:
  • Minimum of a high school diploma.
  • Minimum of one year of work experience in a construction environment.
  • Excellent oral and written communication skills, with competencies in business writing, grammar, and spelling.
  • Excellent organizational, multi-tasking, and planning capabilities.
  • Good interpersonal skills with customer-service orientation.
  • Ability to perform basic mathematical calculations using a calculator.
  • Ability to produce quality work in an efficient manner with little supervision in an ever-changing environment.
  • Good computer skills, including Microsoft Word, Excel, Outlook, and internet-based applications; prefer experience with Vista by Viewpoint construction software, Procore, AIA software, and Bluebeam.
  • Ability to operate basic office equipment, including computers, printers, copiers, faxes, and scanners.
  • Ability to work Monday through Friday, at least eight hours per day, five days a week, between the hours of 7:00 a.m. and 5:00 p.m.
Supervisory Responsibility:

None.

Travel Requirements:

None.

Physical Demands of the Job:

The job is primarily sedentary; occasional lifting of up to 30 pounds, standing, walking, kneeling, squatting, and climbing are required.

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