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Administrative Support Specialist

1 month ago

Tucson, Arizona, United States KIHOMAC Full time

Job Title: Administrative Professional

Job Summary:

We are seeking an experienced Administrative Professional to join our team at KIHOMAC. The successful candidate will provide administrative support to management personnel, perform a variety of administrative and clerical tasks, and assist in daily office needs.

Responsibilities:

* Provide administrative support to management personnel, including data collection and management, performance monitoring and measurement, schedule management and planning, and updating government systems.

* Assist in coordinating, consolidating, analyzing, distributing, and monitoring action items, and tracking suspenses and responses.

* Prepare agendas, schedule meetings, maintain calendars, and conference room schedules.

* Assist with development and implementation of program schedules and project plans.

* Use government travel systems to ensure travel is efficiently scheduled.

* Plan and execute organizational activities for both internal and external agencies.

* Determine customer requirements and translate these requirements into organizational plans.

* Analyze business and technical processes to develop and implement new and modified processes and policies.

* Develop metrics that provide data for process measurement, identifying indicators for future improvement opportunities.

Requirements:

* High School diploma required.

* Associate's Degree in managerial field preferred.

* 2+ years of experience supporting management personnel.

* Experience supporting management personnel within the DoD preferred.

* Proficiency with Microsoft Office products (Microsoft Word, Excel, PowerPoint, Visio, Project), Adobe and/or other common business applications.

* Excellent interpersonal, verbal and written communication skills, both oral and written.

* Demonstrated ability to quickly adapt to emerging requirements.

* Excellent customer service skills (trusted and reliable, prompt and attentive).

* Strong initiative and an ability to organize daily tasks and manage multiple responsibilities.

* Able to prioritize workloads effectively.

Preferred Education, Experience, & Skills:

* Prior military experience as an Executive Officer supporting a senior military officer in command position (Lt Col/O-5 or higher) or a senior civil service director or division chief.

* Bachelor's degree in business administration or related field.

* Experience with government contract requirements including contract deliverables.

* Experience with complex organizations and working with other business teams.

* Prior experience with DoD Acquisitions Programs and/or weapons systems.

Security:

* Must be a US citizen.

* Active Secret clearance required.

Benefits:

* Health Care Plan (Medical, Dental & Vision).

* Retirement Plan (401k, IRA).

* Life Insurance (Basic, Voluntary & AD&D).

* Paid Time Off (Vacation, Sick & Public Holidays).

* Short Term & Long Term Disability.

* Training & Development.

* Wellness Resources.