Executive Assistant

4 hours ago

Oakland, California, United States Scion Staffing Full time
About the Role

We are seeking an experienced Executive Assistant to join our team at Scion Nonprofit. As a key member of our executive office, you will provide vital administrative support to our leadership team while contributing to special projects as needed.

Responsibilities
  • Coordinate travel arrangements and accommodations for the executive team, manage calendars, schedule meetings, and handle correspondence.
  • Maintain and manage the executive team's schedules, including scheduling meetings and appointments.
  • Serve as the primary point of contact, screening and directing phone calls, emails, and other communications to appropriate departments.
  • Prepare and edit correspondence, reports, presentations, and materials as needed.
  • Assist in preparing materials, agendas, and minutes for executive meetings and committee meetings.
  • Act as a point of contact between the executive leadership team and internal staff, external stakeholders, and the public by managing inquiries and correspondence.
  • Help ensure adherence to organizational policies and procedures by monitoring and facilitating compliance in collaboration with the executive team.
  • Provide research, analysis, and support on special projects and initiatives, including drafting reporting, preparing presentations, and coordinating activities to support strategic objectives.
Requirements
  • A minimum of 5 years of experience as a senior executive assistant within a nonprofit or union setting.
  • Proficient in office management tasks such as scheduling, calendar management, and handling correspondence.
  • Ability to prioritize tasks effectively, manage multiple projects simultaneously, and maintain attention to detail.
  • Strong verbal and written communication skills to interact professionally with executives, colleagues, and external contacts.
  • Expert proficiency with MS Office Suite.
  • Ability to handle sensitive information with complete confidentiality and maintain discretion in all interactions and communications.
About Scion Nonprofit

Scion Nonprofit is a national award-winning Nonprofit staffing firm with a successful history of over 100 years. We have had the pleasure of successfully placing thousands of talented candidates with amazing opportunities. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire Nonprofit recruiting, interim leadership placement, and temporary professional staffing.

We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firm in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times.

  • Executive Assistant

    3 days ago

    Oakland, California, United States Scion Staffing Full time

    About the RoleWe are seeking an experienced Executive Assistant to join our team at Scion Nonprofit. As a key member of our executive office, you will provide vital administrative support to our leadership team while contributing to special projects as needed.ResponsibilitiesCoordinate travel arrangements and accommodations for the executive team, manage...

  • Executive Assistant

    3 days ago

    Oakland, California, United States ADACI Full time

    Job Title: Executive AssistantADACI is a growing company, and we're seeking an experienced Executive Assistant to join our team.Job Summary:We're looking for a highly organized and detail-oriented Executive Assistant to provide administrative support to our owner. The successful candidate will have excellent communication skills, strong organizational...

  • Executive Assistant

    1 week ago

    Oakland, California, United States Khoury College Full time

    {"About the Opportunity": "We are seeking a highly skilled and experienced Executive Assistant to provide administrative support to the Vice Chancellor of Student Life at Khoury College. The successful candidate will serve as the primary point of contact for all essential matters pertaining to the Vice Chancellor and act as a liaison with senior leaders,...

  • Executive Assistant to the Chief Executive Officer

    2 weeks ago

    Oakland, California, United States First Place for Youth Full time

    Job Description**About First Place for Youth**We are a leading non-profit organization dedicated to supporting foster youth in their transition to adulthood, with a focus on education, employment, and housing. Our comprehensive programs empower foster youth to overcome the unique challenges they face and build the skills, confidence, and connections they...

  • Senior Executive Assistant

    4 weeks ago

    Oakland, California, United States UC San Diego Full time

    Position Overview:As a vital member of the team at UC San Diego, the Executive Assistant plays a crucial role in providing high-level administrative support to senior leadership across various departments, including Academic Affairs, Health Services, Operations, and Research.Key Responsibilities:1. **Calendar Management:** Efficiently manage intricate...

  • Executive Assistant

    2 weeks ago

    Oakland, California, United States First Place for Youth Full time

    About the RoleWe are seeking a highly skilled and experienced Executive Assistant to provide high-level administrative support to our Chief Executive Officer (CEO) and the Executive Team. This is a unique opportunity to join a dynamic and impactful organization that is dedicated to empowering transition age foster youth to achieve their dreams and build a...

  • Executive Assistant

    2 weeks ago

    Oakland, California, United States First Place for Youth Full time

    About the RoleWe are seeking a highly skilled and experienced Executive Assistant to provide high-level administrative support to our Chief Executive Officer (CEO) and the Executive Team. This is a unique opportunity to join a dynamic and impactful organization that is dedicated to empowering transition age foster youth to achieve their dreams and build a...

  • Executive Assistant

    2 weeks ago

    Oakland, California, United States First Place Full time

    About the RoleWe are seeking a highly skilled and experienced Executive Assistant to provide high-level administrative support to our Chief Executive Officer (CEO). This is a unique opportunity to join a dynamic and impactful organization that is dedicated to empowering transition age foster youth to achieve their dreams and build a brighter future.Key...

  • Executive Operations Coordinator

    4 weeks ago

    Oakland, California, United States UC San Diego Full time

    Position Overview:As a vital member of our team, the Executive Assistant will provide high-level administrative support to senior management at UC San Diego. This role is essential in ensuring the smooth operation of executive functions across various departments, including Academic Affairs, Health Services, and Financial Operations.Key Responsibilities:1....

  • Senior Executive Coordinator

    4 weeks ago

    Oakland, California, United States Pivotal Talent Search Full time

    We are looking for a Senior Executive Coordinator to provide direct support to the Chief Executive Officer (CEO) and other key executives at a leading renewable energy organization. Your role will leverage your outstanding organizational and communication abilities to assist the CEO and other designated leaders. Your duties will include managing intricate...

  • Administrative Executive

    4 weeks ago

    Oakland, California, United States UC San Diego Full time

    Administrative Executive - TP131315 Job Overview Filing Deadline: Open until filled UC San Diego is committed to fostering a diverse and inclusive environment. We encourage individuals with the necessary qualifications and transferable skills to consider joining our team.This position is available through UCSD Temporary Employment Services (TES), providing...

  • Administrative Executive

    4 weeks ago

    Oakland, California, United States Endeavor Health Services Full time

    Position OverviewTitle: Executive AssistantEmployment Type: Full TimeShift: Day ShiftLocation: Elmhurst, ILQualifications Required- An Associate's Degree or equivalent administrative support certification, or successful completion of relevant administrative courses.- A minimum of five years of progressive experience in an administrative support capacity,...

  • Senior Manager, Contracting and Sourcing

    3 weeks ago

    Oakland, California, United States Hispanic Technology Executive Council Full time

    About the RoleThe Hispanic Technology Executive Council is seeking a highly skilled Senior Manager, Contracting and Sourcing to join our team. As a key member of our Global Business Services department, you will be responsible for delivering strategic and category supplier sourcing, contracting, and governance excellence.Key ResponsibilitiesManage,...

  • Senior Executive Coordinator

    4 weeks ago

    Oakland, California, United States Pivotal Talent Search Full time

    We are looking for a Senior Executive Coordinator to provide direct support to the Chief Executive Officer (CEO) and other senior executives at Pivotal Talent Search, a leading provider in the renewable energy sector. Your exceptional organizational and communication abilities will be essential in assisting the CEO and other designated leaders. Your role...

  • Executive Support Specialist

    3 weeks ago

    Oakland, California, United States SEDAA Full time

    Job OverviewPosition Title: Senior Executive AssistantLocation: Oakland, CA*LOCAL CANDIDATES ONLY. The role is primarily onsite.Key Qualifications:Proactive self-starter with minimal supervisionExceptional communication abilitiesOutstanding organizational capabilities*Travel may be required within the service area (up to 40% travel)*With prior management...

  • Strategic Contracting Manager

    1 week ago

    Oakland, California, United States Hispanic Technology Executive Council Full time

    {"title": "Senior Manager, Contracting", "description": "Job SummaryThe Hispanic Technology Executive Council is seeking a highly skilled Senior Manager, Contracting to join our team. As a key member of our Global Business Services department, you will be responsible for delivering strategic and category supplier sourcing, contracting, and governance...

  • Senior Executive Office Coordinator

    4 weeks ago

    Oakland, California, United States Scion Staffing Full time

    Job OverviewScion Nonprofit is currently seeking a skilled Senior Executive Office Coordinator for a prominent national labor organization focused on registered nurses. This position is based in Oakland, CA, and is integral to the effective functioning of the executive office.Key Responsibilities:Oversee daily operations of the executive office, ensuring...

  • Administrative Executive Specialist

    4 weeks ago

    Oakland, California, United States UC San Diego Full time

    Position Overview:UC San Diego is seeking skilled Executive Assistants to provide comprehensive support to senior leadership across various sectors of the University, including Academic Affairs, Health Services, Operations, Financial Management, Communications, Research, and Advancement.Key Responsibilities:Manage intricate calendars for multiple high-level...

  • Psychiatric Nurse Practitioner

    1 week ago

    Oakland, California, United States Executive Mental Health Full time

    Job DescriptionExecutive Mental Health (EMH) is seeking experienced Psychiatric Nurse Practitioners to support the growth of our team as a trusted provider of integrated mental healthcare.Job SummaryThe Psychiatric Nurse Practitioner will offer an extensive knowledge of nursing, mental health assessment and diagnosis, psychotherapy, and psychopharmacology....

  • Front Office Operations Supervisor

    4 weeks ago

    Oakland, California, United States Executive Inn & Suites Full time

    Job OverviewThe Executive Inn & Suites is seeking a dedicated Front Office Operations Supervisor to manage our guest services effectively. This role encompasses overseeing the operations of our front desk across two distinct properties, ensuring that all guests receive exceptional service throughout their stay.Key ResponsibilitiesEngage with guests and team...